Operations & Administrative Coordinator

o2 Employment Services; Redding (CA); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Insurance

Paid Time Off

Growth opportunities

Job summary

O2 Employment Services is seeking an Operations & Administrative Coordinator for a full-time, on-site role in Redding, CA. You will partner with executive leadership to coordinate daily operations, manage calendars, prepare meeting materials, and support organizational initiatives in a mission-driven environment.

The ideal candidate will be highly organized, proactive, and detail-oriented, with exceptional communication skills and the ability to handle confidential information with

Qualifications

• Bachelor's degree required (or equivalent).
• Minimum of 3 years of experience in administrative, operations, or coordinator roles within organizations of similar size or larger.
• Experience supporting executive leadership and managing complex calendars preferred.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Exceptional written and verbal communication skills.
• Excellent listening, note-taking, and follow-up abilities.
• Self-motivated with the ability to work independently and exercise sound judgment.
• Collaborative, professional, and service-oriented mindset.
• Proficiency with Microsoft Office programs including Word, Excel, Outlook, and PowerPoint.
• Experience with project management software or operational tracking systems preferred.
• Discretion handling confidential information; nonprofit/human services background preferred but not required.

Responsibilities

• Provide high-level administrative and operational support to the Chief Operating Officer.
• Assist with executive calendar management, scheduling meetings, coordinating travel, and preparing meeting materials.
• Support the Chief Executive Officer with scheduling of strategic meetings as needed.
• Attend meetings, record detailed notes, distribute meeting summaries, and track action items through completion.
• Coordinate logistics for internal projects, organizational initiatives, and special events.
• Draft, proofread, and distribute professional correspondence, reports, presentations, and organizational documents.
• Track multiple projects, priorities, and deadlines while ensuring accuracy and timely completion.
• Collaborate with leadership and staff across multiple departments to support daily operations.
• Assist with operational improvement initiatives and special projects assigned by executive leadership.
• Maintain organized records, documentation, and administrative systems.
• Handle confidential organizational and personnel information with discretion and professionalism.
• Serve as a resource to leadership by anticipating needs, identifying solutions, and helping drive projects forward.
• Perform additional duties as assigned by leadership.

Skills

Calendar management

Executive communication

Note-taking

Problem solving

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

O2 Employment Services is working with a reputable nonprofit organization to find their next Operations & Administrative Coordinator. This full-time opportunity is based in Redding, CA.

The ideal candidate will be highly organized, proactive, and detail-oriented with exceptional communication and organizational skills. This individual will serve as a trusted partner to executive leadership, helping coordinate daily operations, manage competing priorities, and support organizational initiatives in a fast-paced, mission-driven environment. Candidates who are collaborative, take initiative, and enjoy solving problems while supporting meaningful community programs are encouraged to apply.

Operations & Administrative Coordinator – Compensation

• $65,000 - $75,000 annually, depending on experience
• Full-time, non-exempt position
• Medical, dental, and vision insurance
• Earned Paid Time Off (PTO)
• Opportunity for long-term professional growth within a well-established nonprofit organization serving vulnerable populations throughout the North State

Operations & Administrative Coordinator – Qualifications

• Bachelor's degree required
• Minimum of 3 years of experience in an administrative, operations, or coordinator role within an organization of similar size or larger required
• Experience supporting executive leadership and managing complex calendars preferred
• Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously
• Exceptional written and verbal communication skills required
• Excellent listening, note-taking, and follow-up abilities required
• Self-motivated with the ability to work independently and exercise sound judgment
• Collaborative, professional, and service-oriented mindset
• Proficiency with Microsoft Office programs including Word, Excel, Outlook, and PowerPoint required
• Experience with project management software or operational tracking systems preferred
• Ability to maintain strict confidentiality and handle sensitive information with professionalism
• Experience working in nonprofit, human services, or social services organizations preferred, but not required
• Desire to grow professionally and assume increasing operational responsibilities over time

Operations & Administrative Coordinator – Responsibilities

• Provide high-level administrative and operational support to the Chief Operating Officer
• Assist with executive calendar management, scheduling meetings, coordinating travel, and preparing meeting materials
• Support the Chief Executive Officer with scheduling of strategic meetings as needed
• Attend meetings, record detailed notes, distribute meeting summaries, and track action items through completion
• Coordinate logistics for internal projects, organizational initiatives, and special events
• Draft, proofread, and distribute professional correspondence, reports, presentations, and organizational documents
• Track multiple projects, priorities, and deadlines while ensuring accuracy and timely completion
• Collaborate with leadership and staff across multiple departments to support daily operations
• Assist with operational improvement initiatives and special projects assigned by executive leadership
• Maintain organized records, documentation, and administrative systems
• Handle confidential organizational and personnel information with discretion and professionalism
• Serve as a resource to leadership by anticipating needs, identifying solutions, and helping drive projects forward
• Perform additional duties as assigned by leadership

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this position. Duties, responsibilities, and activities may change at any time with or without notice.

O2 Employment Services is an Equal Employment Opportunity Employer. Reasonable accommodations may be made to enable individuals with disabilities or sincerely held religious beliefs to perform the essential functions of the position.