Program & Admin Coordinator — Dual-Org Impact

MS, I'mpossible; Seattle (WA); On-site; USD 55,000 - 59,000; Full time

Job summary

MS, I’mpossible and BoardReady are seeking an Administrative and Program Coordinator to provide day-to-day support across both organizations. You will manage calendars, coordinate meetings, and organize information to help both teams deliver work.

The role combines administrative duties with hands-on program, events, communications, and social media support, ideal for someone who enjoys keeping people and schedules organized in a small team.

Qualifications

• Three+ years in project management, operations, or program coordination.
• Proactive, forward-looking with ability to identify gaps across two teams.
• Experience juggling multiple projects, deadlines, and stakeholders.
• Comfort with scheduling, invoicing, meetings, and event logistics.
• Strong writing/editing for clients, executives, and participants.
• Experience updating websites, social content, and email campaigns; basic analytics.
• Experience using AI tools (Claude), CRM, shared databases; learn new tech.
• Independent work style in a small team.

Responsibilities

• Administrative support and scheduling: manage calendars, schedule meetings, keep calendars current.
• Systems and team support: CRM coordination, maintain contact records and workflows.
• Program coordination: maintain project plans, deadlines, and action items.
• Event support: assist with planning and execution for in-person and virtual events.
• Communications and social media: update website, manage social calendar and emails.

Skills

Project management

Operations

Program coordination

Scheduling

Communication/writing

CRM systems

AI tools

Digital analytics

Tools

CRM software

AI tools Claude

Content management systems

Email campaigns

Job description

MS, I’mpossible and BoardReady are seeking an Administrative and Program Coordinator to provide day-to-day support across both organizations. You will manage calendars, coordinate meetings, and organize information to help both teams deliver work.

The role combines administrative duties with hands-on program, events, communications, and social media support, ideal for someone who enjoys keeping people and schedules organized in a small team.