Professional Learning & Events Coordinator

Chester County Intermediate Unit; Downingtown (Chester County); Presencial; USD 31.000 - 41.000; Jornada completa

Descripción de la vacante

The Chester County Intermediate Unit (CCIU) is seeking a Secretary for the Learning and Leadership Solutions division, based at the Educational Service Center in Downingtown, PA. The role supports professional learning programs, events, and division initiatives, providing high-level administrative and operational support.

Ideal candidates will have a high school diploma (associate degree preferred), 2+ years of secretarial experience, and clearances.

Formación

• High school diploma or equivalent required; Associate degree preferred, with a bachelor's degree or college coursework in education, business, administration or a related area desirable.
• Minimum two (2) years' experience in secretarial or administrative support required; experience supporting professional learning, events, education, program coordination, or project work preferred.
• Valid Pennsylvania Driver License preferred.
• Current child abuse, criminal, and FBI clearances required.
• Clearance as an MA provider by the Commonwealth of Pennsylvania and federal government, conducted by CCIU upon hire.

Responsabilidades

• Support the planning and implementation of professional learning programs, conferences, summits, symposiums, special events, partnerships, and division initiatives.
• Coordinate event communications with facilitators, venues and caterers related to materials, catering, technology, and room setup requests.
• Serve as a primary point of contact for participants, presenters, vendors, partners, administrators, supervisors, school districts, and other departments, supporting collaborative and responsive customer service.
• Create and distribute event communications, confirmations, reminders, follow-up materials, agendas, meeting materials, presentations, and resource documents.
• Process invoices, purchase orders, contracts, registrations, payments, and other program-related financial documentation; support budget management and monitor fiscal activity as assigned.
• Maintain program databases, records, reporting tools, confidential documents, and organized electronic and program files.
• Provide on-site event support, including sign-in, participant assistance, troubleshooting, materials distribution, and coordination with presenters and colleagues.
• Support efficient day-to-day program operations, including scheduling, document preparation, information processing, and coordination of varying projects, tasks, and customer needs.
• Use Microsoft Office, Teams, SharePoint, databases, project management tools, AI platforms and other digital platforms to create, organize, process, maintain, and communicate information.
• Safeguard confidential and sensitive information and maintain appropriate records and filing systems.
• Assist with process improvement, operational efficiency, and the implementation of technology or digital solutions that strengthen programs delivery and customer experience.
• Perform other duties as assigned/needed in support of Learning and Leadership Solutions programs, projects, operations, and continual improvement.

Conocimientos

Administrative support

Customer service

Event coordination

Educación

High school diploma or equivalent

Associate degree preferred

Bachelor’s degree or college coursework in education, business, administration or related area desirable

Herramientas

Microsoft Office

Teams

SharePoint

Databases

Project management tools

AI platforms

Descripción del empleo

The Chester County Intermediate Unit (CCIU) is seeking a Secretary for the Learning and Leadership Solutions division, based at the Educational Service Center in Downingtown, PA. The role supports professional learning programs, events, and division initiatives, providing high-level administrative and operational support.

Ideal candidates will have a high school diploma (associate degree preferred), 2+ years of secretarial experience, and clearances.