Administrative Secretary – Student Services & Data

Chester County Intermediate Unit; East Caln Township (PA); On-site; USD 31,000 - 41,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Dental coverage

Life insurance

Long-term disability

PSERS retirement

Sick and personal days

Tuition reimbursement

Job summary

Chester County Intermediate Unit is seeking a Secretary in the Student Services division at the Educational Service Center in Downingtown, PA. The role supports the Home & Community Services Department, with responsibilities across referrals, data management, and invoicing.

The position requires a High School Diploma (post-secondary training preferred) and 1-3 years of clerical experience, plus clearances. Competitive benefits and a 260-day schedule accompany the role.

Qualifications

• High School Diploma required.
• Post-secondary training preferred.
• 1-3 years of secretarial/clerical experience required.
• Experience with special education processes and school operations preferred.
• Training in email, word processing, spreadsheets and databases.
• Current child abuse, criminal and FBI clearances.
• PA MA provider clearance by Commonwealth and federal government.

Responsibilities

• Process incoming referrals for services.
• Collaborate with team to set up student and staff information.
• Create and manage complex Excel spreadsheets with formulas.
• Input data across multiple systems.
• Communicate effectively with internal teams and external stakeholders.
• Organize and manage multiple tasks to meet deadlines.
• Prepare and process invoices for payment; handle clerical duties.
• Daily work requires independent thinking and quick decision-making.

Skills

Excel

Communication

Teamwork

Education

High School Diploma

Post-secondary training

Tools

Email

Word processing

Spreadsheets

Databases

Job description

Chester County Intermediate Unit is seeking a Secretary in the Student Services division at the Educational Service Center in Downingtown, PA. The role supports the Home & Community Services Department, with responsibilities across referrals, data management, and invoicing.

The position requires a High School Diploma (post-secondary training preferred) and 1-3 years of clerical experience, plus clearances. Competitive benefits and a 260-day schedule accompany the role.