Learning Solutions Secretary: Events & Admin

Chester County Intermediate Unit; East Caln Township (PA); On-site; USD 31,000 - 41,000; Full time

Job summary

The Chester County Intermediate Unit (CCIU) is hiring a Secretary for the Learning and Leadership Solutions division. This role provides administrative, logistical, financial, and customer service support for professional learning programs, conferences, events, partnerships, and division initiatives.

You will coordinate program logistics, maintain records, process payments, and ensure exceptional participant experiences.

Qualifications

• High school diploma or equivalent required; Associate degree preferred, with a bachelor’s degree or college coursework in education, business, administration or a related area desirable.
• Minimum two (2) years' experience in secretarial or administrative support required; experience supporting professional learning, events, education, program coordination, or project work preferred.
• Valid Pennsylvania Driver License preferred.
• Current child abuse, criminal, and FBI clearances required.
• Clearance as an MA provider by the Commonwealth of Pennsylvania and federal government, conducted by CCIU upon hire.

Responsibilities

• Coordinate event communications with facilitators, venues and caterers related to materials, catering, technology, and room setup requests.
• Process invoices, purchase orders, contracts, registrations, payments, and other program-related financial documentation; support budget management and monitor fiscal activity as assigned.
• Maintain program databases, records, reporting tools, confidential documents, and organized electronic and program files.
• Provide on-site event support, including sign-in, participant assistance, troubleshooting, materials distribution, and coordination with presenters and colleagues.
• Use Microsoft Office, Teams, SharePoint, databases, project management tools, AI platforms and other digital platforms to create, organize, process, maintain, and communicate information.

Skills

Secretarial experience

Administrative support

Customer service

Education

High school diploma or equivalent

Associate degree preferred

Bachelor’s degree desirable

Tools

Microsoft Office

Teams

SharePoint

Databases

Job description

The Chester County Intermediate Unit (CCIU) is hiring a Secretary for the Learning and Leadership Solutions division. This role provides administrative, logistical, financial, and customer service support for professional learning programs, conferences, events, partnerships, and division initiatives.

You will coordinate program logistics, maintain records, process payments, and ensure exceptional participant experiences.