Production, Supervisor

Quadax, Inc.; Milan Township (OH); Hybrid; USD 65,000 - 95,000; Full time

Job summary

Quadax, Inc. in Ohio seeks a department supervisor to coordinate activities, supervise staff, and guide development while ensuring quality and timely delivery for client projects.

The role emphasizes collaboration, performance reviews, and process improvement across onshore and offshore teams within a dynamic healthcare billing environment.

Qualifications

• Four-year degree or similar level of experience.
• 2-4 years of experience managing staff in a business environment.
• Experience working with software and systems.
• Ability to collaborate with diverse groups of people.
• Proven ability to attract, develop, coach, and retain high-performance staff.
• Ability to prioritize and communicate initiatives to staff.
• Integrity, positive attitude, and goal-oriented initiative.
• Proficiency in Microsoft Excel, Word, and related software.
• Ability to maintain confidentiality.

Responsibilities

• Coordinate and supervise department work assignments and staffing levels.
• Monitor work lists to verify timely completion and adjust staffing as needed.
• Conduct staff meetings for onshore and offshore team members.
• Participate in client meetings regarding process flows and billing issues.
• Conduct monthly quality audits on domestic and offshore staff to meet SOPs and targets.
• Measure productivity against targets and supervise adherence to policies.
• Review timesheets and monitor overtime.
• Address insurance claim issues by contacting insurers as needed.
• Coordinate process improvement initiatives based on process analysis.
• Communicate SOP updates to management and staff.
• Develop staff in resolving complex billing issues and questions.
• Conduct employee performance reviews and support department goals.
• Represent the department on committees and assist with task/resource planning.
• This role may be remote or hybrid at management discretion; occasional in-person meetings required.
• Other duties as assigned.

Skills

Staff supervision

Project coordination

Coaching and development

Communication

Collaboration with diverse groups

Microsoft Excel

Microsoft Word

Education

Four-year degree

Tools

Excel

Word

Job description

This position is in office 5 days a week for the first 3 months (training period) in our Milan, or Middleburg Heights, Ohio offices. Then reverts to hybrid model of 3 days in office and 2 days working remote each week.

Purpose:

Coordinate department activities and special projects. Supervise staff in accordance with company policies and procedures. Provide guidance and encourage development of staff members. Perform annual performance reviews for staff.

Responsibilities:

• Coordinate and supervise department work assignments and staffing levels.
• Monitor work lists to verify work is being completed within required TAT (Turn Around Time). Move staff as needed to ensure the work is covered.
• Conduct scheduled staff meetings and other activities. This would include both onshore and offshore team members.
• Participate in client meetings, as needed, for discussion on process flows and billing issues.
• Conduct monthly quality audits on domestic and offshore staff to ensure all team members are following the client SOPs and meeting quality targets.
• Measure productivity for every staff member against established targets.
• Supervise staff in company policies and processes by coaching, counseling, disciplining employees, and appraising job contributions.
• Review employee timesheets and monitor overtime.
• Contact insurance companies to resolve unusual or difficult claim issues.
• Recommend and coordinate process improvement initiatives based on results of process analysis.
• Ensure staff members are kept up to date on policy changes and procedure updates related to the company and the client billing policies. Communicate SOP (Standard Operating Procedure) updates to the management team.
• Develop staff in resolving complex billing issues and other questions.
• Conduct employee performance reviews for the staff.
• Accomplish billing team departmental objectives by meeting expectations/goals.
• Monitor and serve on committees and teams as department representative.
• Assist department manager(s) in planning and organizing tasks and resources in a manner which results in achievement of strategic goals and objectives.
• This position is either remote or hybrid at management discretion. Occasional in-person meetings will be required.
• Represent the department in the absence of the Manager.
• Other duties as assigned.

Qualifications:

• Four-year degree or similar level of experience
• 2-4 years of experience working and managing staff in a business environment
• Experience in working with software and systems
• Ability to work effectively in collaboration with diverse groups of people
• Positive experience in attracting, developing, coaching, and retaining high performance team members
• Ability to establish priorities and effectively communicate initiatives and objectives to staff
• Demonstrated strong integrity, positive attitude, and goal-oriented initiative
• Proficient in using Microsoft Excel, Word, and other related software
• Ability to maintain confidentiality

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.