Production Office & Projects Coordinator

Novum Structures LLC; Menomonee Falls (WI); On-site; USD 42,000 - 52,000; Full time

Job summary

Novum Structures LLC is seeking a Front Office Coordinator to provide clerical support, greet visitors, manage calls, and support the Production department with administrative duties. The role includes travel coordination, time-record review in D365, and assisting with purchasing and documentation updates.

The ideal candidate has 2+ years of administrative experience, strong MS Office skills, and the ability to handle multiple priorities in a fast-paced environment.

Qualifications

• 2+ years administrative experience in a construction/engineering-related office or environment.
• Proficient in MS Excel, Word, PowerPoint and Outlook; familiarity with Microsoft D365 a plus.
• Strong confidentiality, professional demeanor, and ability to communicate with internal/external clients.
• Excellent organizational skills with ability to manage multiple priorities.

Responsibilities

• Answer multi-line phone system and route calls; forward voicemails after hours.
• Greet clients, vendors, and visitors to create a positive first impression.
• Receive, sort, and distribute mail to staff.
• Coordinate travel for staff and maintain travel calendar.
• Review Production time records in D365 and verify hours allocated to projects.
• Assist Purchasing Manager with hardware purchases for released projects.
• Update project information and documentation in D365; ensure records are accurate.
• Maintain office supplies and conference room setup; manage office cleanliness.

Skills

MS Excel

MS Word

MS PowerPoint

Outlook

D365

Tools

MS Dynamics 365

Job description

Novum Structures LLC is seeking a Front Office Coordinator to provide clerical support, greet visitors, manage calls, and support the Production department with administrative duties. The role includes travel coordination, time-record review in D365, and assisting with purchasing and documentation updates.

The ideal candidate has 2+ years of administrative experience, strong MS Office skills, and the ability to handle multiple priorities in a fast-paced environment.