Dynamic Office & Marketing Coordinator

Kirby Nagelhout Construction Company; Portland (OR); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k)

Paid time off (PTO)

Flexible Spending Account (FSA)

Job summary

Kirby Nagelhout Construction Company is seeking an Office Coordinator to support the main office and affiliated entities. The role involves welcoming visitors, routing calls, managing supplies, coordinating meetings, and assisting with marketing and proposal production.

You will help maintain the marketing database, track projects in Excel, and support events and social media activities. The ideal candidate has 3–5 years in admin or related roles, excellent communication, and strong multitasking

Qualifications

• Three to five years of experience in an administrative or business-related role.
• Solid understanding of office management and marketing principles.
• Excellent verbal and written communication skills.
• Must be efficient with strong attention to detail.
• Demonstrated ability to multi-task and meet deadlines.
• Professional demeanor with internal/external customers.
• Proficient in Microsoft Office Suite and Adobe Creative Suite, such as InDesign, Photoshop.

Responsibilities

• Welcomes and directs visitors and clients.
• Answers and directs phone calls, screening when necessary.
• Maintains office supplies inventory and places orders.
• Reviews mail and distributes contents to staff.
• Coordinates, schedules and attends meetings as requested.
• Supports marketing with database updates, proposals and social media.
• Assists with event planning and attendance at industry events.
• Supports Business Development with monitoring emails and Excel tracking.
• Draft marketing literature to augment company presence.
• Other duties as assigned.

Skills

Office management

Marketing knowledge

Excellent communication

Microsoft Office

Adobe Creative Suite

Tools

InDesign

Photoshop

Adobe Creative Suite

Job description

Kirby Nagelhout Construction Company is seeking an Office Coordinator to support the main office and affiliated entities. The role involves welcoming visitors, routing calls, managing supplies, coordinating meetings, and assisting with marketing and proposal production.

You will help maintain the marketing database, track projects in Excel, and support events and social media activities. The ideal candidate has 3–5 years in admin or related roles, excellent communication, and strong multitasking