Production Office Manager: Invoicing, Costing & Ops

Promotional Resources; Saint Joseph (MN); On-site; USD 55,000 - 75,000; Full time

Job summary

Promotional Resources in Minnesota seeks an experienced Office Manager to oversee day-to-day administrative and financial functions in our production facility. You will ensure orders move accurately from entry through production, invoicing, and payment, coordinating with sales, production, and accounting teams.

The role requires strong attention to detail, proficiency in Excel and accounting software, and the ability to identify process improvements that enhance profitability and customer

Qualifications

• Experience with invoicing, A/R, A/P, and job costing.
• Proficient in Excel and accounting software.
• Excellent attention to detail and follow-through.

Responsibilities

• Invoicing and job costing: verify costs and issue credits.
• Accounting tasks: AR/AP, reconcile transactions, month-end reporting.
• Order and production administration: review orders, verify POs and approvals.
• Customer service: handle questions and resolve issues.
• Office management: oversee daily workflow and record-keeping.
• Management support: provide insights on receivables and profitability.

Skills

Invoicing

Job costing

A/R

A/P

Excel

Accounting software

Customer service

Office management

Tools

Excel

Accounting software

Job description

Promotional Resources in Minnesota seeks an experienced Office Manager to oversee day-to-day administrative and financial functions in our production facility. You will ensure orders move accurately from entry through production, invoicing, and payment, coordinating with sales, production, and accounting teams.

The role requires strong attention to detail, proficiency in Excel and accounting software, and the ability to identify process improvements that enhance profitability and customer