Production Office Coordinator: Data, Scheduling & Reports

Integrity Trade Services, LLC; Town of Texas (WI); On-site; USD 32,000 - 34,000; Full time

Job summary

Integrity Trade Services, LLC in Port Arthur, TX is seeking an Office Coordinator/Administrative Assistant to provide comprehensive administrative support in a fast-paced office. You will handle phones, data entry, prepare emails and reports, and maintain organized records.

The role requires strong organizational skills, reliable attendance, and proficiency with Microsoft 365 and ERP systems; you will interact with production teams, schedule activities, and generate weekly production reports.

Qualifications

• Strong verbal and written communication skills.
• Proficient in Microsoft Office and general computer applications.
• Detail-oriented with excellent organizational abilities.
• Dependable and self-motivated.
• Ability to pass all required screenings.

Responsibilities

• Enter and validate employee timesheets for payroll processing and labor tracking.
• Open and close work orders and job numbers in the ERP system to ensure accurate production tracking.
• Generate and distribute work packages for production teams.
• Maintain organized digital and physical records of manufacturing documentation.
• Assist with scheduling and coordination of production activities and deadlines.
• Collaborate with shop floor supervisors and planners to ensure accurate job data and timely updates.
• Monitor and update job status in the system, escalating delays or discrepancies as needed.
• Prepare daily/weekly production reports and other administrative documents as requested.

Skills

Verbal communication

Written communication

Microsoft Office

Organizational skills

Dependable

Tools

Microsoft 365

ERP system

Job description

Integrity Trade Services, LLC in Port Arthur, TX is seeking an Office Coordinator/Administrative Assistant to provide comprehensive administrative support in a fast-paced office. You will handle phones, data entry, prepare emails and reports, and maintain organized records.

The role requires strong organizational skills, reliable attendance, and proficiency with Microsoft 365 and ERP systems; you will interact with production teams, schedule activities, and generate weekly production reports.