Office Coordinator

Integrity Trade Services, LLC; Town of Texas (WI); On-site; USD 32,000 - 34,000; Full time

Job summary

Integrity Trade Services, LLC in Port Arthur, TX is seeking an Office Coordinator/Administrative Assistant to provide comprehensive administrative support in a fast-paced office. You will handle phones, data entry, prepare emails and reports, and maintain organized records.

The role requires strong organizational skills, reliable attendance, and proficiency with Microsoft 365 and ERP systems; you will interact with production teams, schedule activities, and generate weekly production reports.

Qualifications

• Strong verbal and written communication skills.
• Proficient in Microsoft Office and general computer applications.
• Detail-oriented with excellent organizational abilities.
• Dependable and self-motivated.
• Ability to pass all required screenings.

Responsibilities

• Enter and validate employee timesheets for payroll processing and labor tracking.
• Open and close work orders and job numbers in the ERP system to ensure accurate production tracking.
• Generate and distribute work packages for production teams.
• Maintain organized digital and physical records of manufacturing documentation.
• Assist with scheduling and coordination of production activities and deadlines.
• Collaborate with shop floor supervisors and planners to ensure accurate job data and timely updates.
• Monitor and update job status in the system, escalating delays or discrepancies as needed.
• Prepare daily/weekly production reports and other administrative documents as requested.

Skills

Verbal communication

Written communication

Microsoft Office

Organizational skills

Dependable

Tools

Microsoft 365

ERP system

Job description

Job Description

Office Coordinator - $23-24/hr. DOE

Location: Port Arthur, TX

Schedule: M-F 7:30am to 4:30pm

Position Type: Contract to full-time hire

Position Overview: We are currently seeking a highly motivated and dedicated Office Coordinator/Administrative Assistant in Port Arthur, TX. The ideal candidate will provide comprehensive administrative support in a fast-paced office environment. Responsibilities include answering phones, delivering excellent customer service, performing data entry, and preparing emails, reports, and various forms of correspondence. We are looking for a punctual, professional, and dependable individual with strong organizational skills.

• Enter and validate employee timesheets for payroll processing and labor tracking
• Open and close work orders and job numbers in the ERP system to ensure accurate production tracking
• Generate and distribute work packages for production teams
• Maintain organized digital and physical records of manufacturing documentation
• Assist with scheduling and coordination of production activities and deadlines
• Collaborate with shop floor supervisors and planners to ensure accurate job data and timely updates
• Monitor and update job status in the system, escalating delays or discrepancies as needed
• Proofreading
• Support purchasing and inventory control
• Coordinate communication between office staff and floor personnel to maintain operational alignment
• Prepare daily/weekly production reports and other administrative documents as requested
• Regular use of Microsoft 365

Qualifications:

• Strong verbal and written communication skills
• Proficient in Microsoft Office and general computer applications
• Detail-oriented with excellent organizational abilities
• Dependable and self-motivated
• Ability to pass all required screenings

Why Work with Us?

At Integrity Trade Services, we value our employees by offering a competitive weekly paycheck and a comprehensive benefits package, including medical, dental, and vision insurance. Join a reputable company that prioritizes safety, fairness, and career development.

Equal Opportunity Employer

We celebrate diversity and are committed to creating an inclusive environment for all applicants, including protected veterans and individuals with disabilities.

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