Production Department Administrator

Adrienne Arsht Center for the Performing Arts of Miami-Dade County

Miami (FL)

On-site

USD 65,000 - 75,000

Full time

14 days+

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Benefits offered by this job

Medical insurance

Vision insurance

Disability insurance

401(k)

Job summary

A major performing arts center in Miami is seeking a Production Department Administrator responsible for the financial management of the Production Department. Ideal candidates will have an accounting background, excellent organizational skills, and a minimum of three years' experience. Responsibilities include managing payroll and production costs. This role offers a collaborative environment with a focus on achieving organizational goals.

Qualifications

Minimum three years’ experience in budget management.
Accounting background preferable.
Excellent organizational and writing skills.

Responsibilities

Review stagehand timesheets and track production costs.
Process IATSE stagehand payroll.
Manage credit card purchases and monthly reconciliation.

Skills

Organizational skills

Multi-tasking

Leadership

Microsoft Excel

Presentation skills

Interpersonal skills

Fluency in a foreign language

Education

Associate’s degree in accounting

Tools

Microsoft Teams

MS Professional Office

Outlook

Job description

1 day ago Be among the first 25 applicants

Direct message the job poster from Adrienne Arsht Center for the Performing Arts of Miami-Dade County

Reporting to the Director, Production, the Production Department Administrator is responsible for handling all the financial management of the Production Department. This work includes preparing all check requests for Finance, preparing, and reporting all labor expenses, assisting in managing capital expenditures for the Center. Success in this position relies on great organizational skills, the ability to multitask on numerous projects simultaneously, strong leadership qualities and superior grace under pressure. The ability to work as a team with the technical, production and administrative staff is essential.

Responsibilities

Counted among the responsibilities of the Production Department Administrator will be to:

Review stagehand timesheets and track production costs for settlement
Process IATSE stagehand payroll
Review and, when needed, create Steward Reports for Local 500 labor calls
Manage credit card purchases and monthly reconciliation
Maintain inventory of production consumables and budget for replacement items within production/technical budgets
Ensure new hire paperwork for IATSE stagehands is completed accurately and in compliance with requirements
Handle departmental invoices and check requests
Undertake special assignments and projects as directed

Ideal Experience

Accounting background preferable; associate’s degree in accounting a plus
Excellent knowledge of Excel and Microsoft Teams
Minimum three years’ experience in budget management, payroll management, accounts payable.
Excellent organizational skills
Excellent writing and presentation skills.
Proven record of accomplishment.
Exceptional interpersonal skills.
Ability to effectively multi-task.
Able to work well with a variety of personalities and maintain a positive attitude even in highly stressful, time sensitive situations.
Advanced computer skills including knowledge of MS Professional Office and Outlook.
Theater knowledge a plus
Fluency in a foreign language, preferred.

Personal Characteristics

The Production Department Administrator should be:

Action-oriented; a doer
Affable, easy to get to know
Determined and persistent
Highly energetic
Dedicated to accomplishing the organization’s goals

Suggestions for candidates and expressions of interest should be addressed to:

Email: resumes@arshtcenter.org, with Production Department Administrator search in the title line.

Note: The above job description is intended to describe the general nature and level of work being performed by staff assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required of staff in this position. Duties, responsibilities, and skills are also subject to change based on the changing needs of the job, department, or organization. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the Adrienne Arsht Center as the requirements of the job change.

The Adrienne Arsht Center is an equal opportunity employer committed to being an inclusive workplace and strongly believes in the importance of having a diverse group of individuals represented both onstage and off.

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