Production Coordinator, Production Management

Conde Nast; New York (NY); On-site; USD 67,000 - 69,000; Full time

Job summary

A leading media company seeks a Production Coordinator in New York to support their dynamic production management team. The role requires coordinating logistics for video shoots, managing various production tasks, and maintaining compliance with production guidelines. Ideal candidates are proactive, efficient, and possess a minimum of 2 years in relevant production management experience.

Qualifications

• Minimum of 2 years of relevant production management experience required.
• In-depth understanding of payroll practices and labor laws.
• Must be computer savvy with skills in project management software.

Responsibilities

• Support production managers with logistics for shoots across the US and internationally.
• Assist with budgeting, vetting, and sourcing crews for projects.
• Maintain and update production documents and calendars.

Skills

Organization

Detail-oriented

Communication

Project management

Education

College degree

Tools

G-Suite by Google Cloud

Job description

Production Coordinator, Production Management page is loaded

Production Coordinator, Production Management

Apply locations 1 World Trade Center, New York, NY time type Full time posted on Posted 30+ Days Ago job requisition id R-19588 Condé Nast is a global media company producing the highest quality content with a footprint of more than 1 billion consumers in 32 territories through print, digital, video and social platforms. The company’s portfolio includes many of the world’s most respected and influential media properties including Vogue, Vanity Fair, Glamour, Self, GQ, The New Yorker, Condé Nast Traveler/Traveller, Allure, AD, Bon Appétit and Wired, among others.

Job Description

Location:

New York, NY

The Production Coordinator will act as a key player on the Production Management team that produces best-in-class video content. The candidate must be able to work efficiently in a fast-paced environment and know when to elevate concerns to ensure that support is going to the correct area of the business.

The ideal candidate for Production Coordinator will be a proactive go-getter that will put forth an enthusiastic, positive, solution-based effort to manage various teams, projects, and productions in a busy, dynamic, fast, creative, and evolving environment.

Primary Responsibilities:

● Support Production Managers and Production team to coordinate and handle logistics for video shoots across the domestic US and internationally.

● Support Production Management team with various projects, shoots, and departmental needs.

● Assist with preliminary budgeting and vetting of projects

● Source crews, equipment, and production services as necessary for production

● Research and file for permits as needed

● Research local production guidelines for compliance

● Arrange resources and logistical support as necessary for production

● Maintain and update departmental crew lists

● Initiate Payroll Paperwork to Freelance Crew and DayPlayers

● Follow-up to ensure that Start Paperwork is completed in advance of work

● Follow-up to ensure that Timecards are submitted in a timely manner

● Maintain and update departmental contact, vendor, and resource lists.

● Establish new Vendor accounts and provide instructions regarding invoicing process, policies, technical specs, etc.

● Originate Vendor Contracts

● Initiate Purchase Orders for expenses

● Track and report expenses, code & process invoices, and reconcile PCards.

● Maintain various departmental shoot calendars, spreadsheets, reports, and documents.

● Archive production documents such as call sheets, wrap reports, and releases, and follow-up as necessary with production teams to ensure business requirements are being met and delivered in a timely manner.

● Additional duties as required to maintain efficient and effective production environment

Desired Skills and Qualifications:

● Minimum of 2 years of relevant Production Management experience in the television, media, or digital video production realm required

● College degree required

● In-depth understanding of payroll practices and labor laws.

● Knowledge of physical production protocols, equipment, contracts, releases, accounting/finance practices, and business affairs requirements.

● Must be computer savvy with skills in G-Suite by Google Cloud (Google Sheets), and various project management softwares.

● Ideal Candidate must be highly organized, extremely detail-oriented, and efficient

● Ideal Candidate should be self-starter who takes initiative.

● Ideal Candidate must work well under pressure to meet deadlines.

● Ideal Candidate must have professional and effective communication skills.

The expected base salary range for this position is from $67,500-$68,500.

This is a guild position.

What happens next?

If you are interested in this opportunity, please apply below, and we will review your application as soon as possible. You can update your resume or upload a cover letter at any time by accessing your candidate profile.

Condé Nast is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, age, familial status and other legally protected characteristics.

About Us

Condé Nast is a global media company home to iconic brands including Vogue, GQ, AD, Condé Nast Traveler, Vanity Fair, Wired, The New Yorker, Glamour, Allure, Bon Appétit, Self and many more. Headquartered in New York and London, the company produces award-winning journalism, content and entertainment for every platform today and operates in 32 markets worldwide including China, France, Germany, India, Italy, Japan, Mexico, Spain, the U.K. and U.S., and Taiwan.

At Condé Nast we value diversity of background, views and cultures. We celebrate people for their personal qualities, their skills and contributions. And we recognize the power our brands have to influence and shape culture, catalyze action and help make our world a better place for all.

For more information, please visit condenast.com and follow @CondeNast and @CondeNastCareer for Twitter and @condenastcareers for Instagram.