Event Production Coordinator

Intel Corporation; New York (NY); On-site; USD 66,000 - 74,000; Full time

Job summary

A leading company in the media sector is seeking an Event Production Coordinator to support senior event managers across various brands. This role involves overseeing the event lifecycle, from planning through execution to post-event analysis. Candidates should possess strong organizational and communication skills, with a bachelor's degree and suitable production experience required.

Qualifications

• Minimum 2 years of event production experience.
• Ability to work independently and collaboratively.
• Experience managing internal and external vendors.

Responsibilities

• Assist in pre-event planning and budgeting activities.
• Coordinate client activations and event execution.
• Prepare event decks and communications for stakeholders.

Skills

Interpersonal skills

Multitasking

Detail-oriented

Communication

Strategic thinking

Education

Bachelor's degree in a related field

Tools

G Suite

Microsoft Office Suite

LaunchMetrics

Bizzabo

Swoogo

Job description

Condé Nast is a global media company with a reach of over 1 billion consumers across 32 territories. Its distribution channels encompass print, digital, video, and social platforms. The company’s portfolio boasts many of the world’s most influential media brands, including Vogue, Vanity Fair, Glamour, Self, GQ, The New Yorker, Condé Nast Traveler/Traveller, Allure, AD, Bon Appétit, and Wired. Condé Nast Entertainment, established in 2011, focuses on developing film, TV, and premium digital content. The company emphasizes diversity, creativity, and the belief in media’s power to shape culture and drive positive change.

Job Description: Event Production Coordinator

Location: New York, NY

This role provides direct support to senior event managers and directors across several Condé Nast brands (GQ, Pitchfork, Vanity Fair, and Vogue). Responsibilities span the entire event lifecycle, from initial planning and ideation through implementation and post-event analysis.

Primary Responsibilities:

• Pre-Event Planning & Budgeting: Assisting senior event managers in planning and ideation; tracking budgets, margins, and timelines; conducting venue and vendor research; compiling recommendations and supporting negotiations; managing partnerships with brands and vendors to optimize budgets and secure cost savings.
• Event Execution & Client Management: Coordinating client activations; working with commercial teams to ensure seamless execution; facilitating feedback collection and approval tracking; managing event collateral.
• Reporting & Communication: Preparing event decks, presentations, and reports for internal and external stakeholders; maintaining effective communication with various teams and stakeholders.
• Administrative & Operational Support: Providing logistical and administrative support; assembling creative and innovative event activations aligned with client goals and brand strategies; supporting the identification and development of new event opportunities; coordinating US-led and international events.
• Other Duties: Performing additional administrative and operational duties as assigned.

Skills & Experience:

• Bachelor’s degree in a related field.
• Minimum 2 years of event production experience.
• Ability to work independently and collaboratively.
• Strong interpersonal skills and relationship-building abilities.
• Comfort working in a fast-paced, high-energy environment with strong multitasking and prioritization skills.
• Highly organized and detail-oriented approach.
• Excellent written and verbal communication skills, proactive problem-solving.
• Strategic thinking abilities to support event planning and execution.
• Experience managing internal and external vendors.
• Proficiency in G Suite, Microsoft Office Suite, LaunchMetrics, Bizzabo, Swoogo, and other event management tools.

Compensation:

The expected base salary range is $66,000-$74,000, with additional discretionary bonus compensation potential. A generous employee benefits package is also offered.

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