Production Coordinator, Production Management

Condé Nast; New York (NY); On-site; USD 67,000 - 69,000; Full time

Job summary

An established media company is seeking a proactive Production Coordinator to join their dynamic team. This role is essential for managing logistics and supporting production managers in creating high-quality video content. The ideal candidate will thrive in a fast-paced environment, demonstrating strong organizational skills and attention to detail. Responsibilities include coordinating video shoots, assisting with budgeting, and ensuring compliance with production guidelines. This is a fantastic opportunity to contribute to exciting projects within a renowned global media firm, where creativity and efficiency are valued. If you are passionate about production and eager to make an impact, this role is for you.

Qualifications

• 2+ years of experience in Production Management in media or digital video.
• Strong understanding of payroll practices and labor laws.

Responsibilities

• Coordinate logistics for video shoots across the US and internationally.
• Assist with budgeting and sourcing crews and equipment.

Skills

Production Management

Budgeting

Logistics Coordination

Communication Skills

G-Suite

Project Management Software

Detail-oriented

Education

College Degree

Tools

G-Suite by Google Cloud

Project Management Software

Job description

Condé Nast is a global media company producing the highest quality content with a footprint of more than 1 billion consumers in 32 territories through print, digital, video and social platforms. The company’s portfolio includes many of the world’s most respected and influential media properties including Vogue, Vanity Fair, Glamour, Self, GQ, The New Yorker, Condé Nast Traveler/Traveller, Allure, AD, Bon Appétit and Wired, among others.

Job Description

Location:

New York, NY

The Production Coordinator will act as a key player on the Production Management team that produces best-in-class video content. The candidate must be able to work efficiently in a fast-paced environment and know when to elevate concerns to ensure that support is going to the correct area of the business.

The ideal candidate for Production Coordinator will be a proactive go-getter that will put forth an enthusiastic, positive, solution-based effort to manage various teams, projects, and productions in a busy, dynamic, fast, creative, and evolving environment.

Primary Responsibilities:

• Support Production Managers and Production team to coordinate and handle logistics for video shoots across the domestic US and internationally.
• Support Production Management team with various projects, shoots, and departmental needs.
• Assist with preliminary budgeting and vetting of projects.
• Source crews, equipment, and production services as necessary for production.
• Research and file for permits as needed.
• Research local production guidelines for compliance.
• Arrange resources and logistical support as necessary for production.
• Maintain and update departmental crew lists.
• Initiate Payroll Paperwork to Freelance Crew and Day Players.
• Follow-up to ensure that Start Paperwork is completed in advance of work.
• Follow-up to ensure that Timecards are submitted in a timely manner.
• Maintain and update departmental contact, vendor, and resource lists.
• Establish new Vendor accounts and provide instructions regarding invoicing process, policies, technical specs, etc.
• Originate Vendor Contracts.
• Initiate Purchase Orders for expenses.
• Track and report expenses, code & process invoices, and reconcile PCards.
• Maintain various departmental shoot calendars, spreadsheets, reports, and documents.
• Archive production documents such as call sheets, wrap reports, and releases, and follow-up as necessary with production teams to ensure business requirements are being met and delivered in a timely manner.
• Additional duties as required to maintain efficient and effective production environment.

Desired Skills and Qualifications:

• Minimum of 2 years of relevant Production Management experience in the television, media, or digital video production realm required.
• College degree required.
• In-depth understanding of payroll practices and labor laws.
• Knowledge of physical production protocols, equipment, contracts, releases, accounting/finance practices, and business affairs requirements.
• Must be computer savvy with skills in G-Suite by Google Cloud (Google Sheets), and various project management softwares.
• Ideal Candidate must be highly organized, extremely detail-oriented, and efficient.
• Ideal Candidate should be self-starter who takes initiative.
• Ideal Candidate must work well under pressure to meet deadlines.
• Ideal Candidate must have professional and effective communication skills.

The expected base salary range for this position is from $67,500-$68,500.

This is a guild position.

What happens next?

If you are interested in this opportunity, please apply below, and we will review your application as soon as possible. You can update your resume or upload a cover letter at any time by accessing your candidate profile.

Condé Nast is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, age, familial status and other legally protected characteristics.