Production Coordinator

Atrium; New York (NY); On-site; USD 68,000 - 83,000; Full time

Job summary

Atrium is seeking a Production Coordinator in New York, NY to support end-to-end apparel production from purchase orders to shipment. The role requires coordinating multiple styles and SKUs, ensuring quality and on-time delivery, and collaborating with Design, Product Development, Sales, and external manufacturing partners.

Candidates should have at least 3 years of apparel production experience, strong organizational and communication skills, and proficiency with Outlook and Excel.

Qualifications

• Minimum 3 years in apparel production.
• Experience with overseas factories and vendors.
• Ability to manage multiple styles/SKUs and deadlines.
• Strong organizational, communication, and attention to detail.
• Proficient in Outlook and Excel.

Responsibilities

• Monitor production orders for quality and delivery standards.
• Maintain detailed WIP reports for multiple styles and SKUs.
• Communicate with overseas factories, vendors, and agents.
• Track orders from PO placement to final shipment.
• Coordinate product specs with Design and Product Development.
• Collaborate with Sales to meet customer requirements.
• Assist with PO placement and communicating details to vendors.
• Track sample submissions and approvals.

Skills

Production coordination

Multitasking

Communication

Excel

Outlook

Time management

Detail oriented

Cross-functional teamwork

Education

Fashion Merchandising

Production Management

Tools

PLM software

ERP systems

Job description

Atrium is seeking on behalf of our client a Production Coordinator based in New York, NY.

A background check may be run only after a conditional offer is made, where permitted by law.

Location: New York, NY

Employment Type: Full-time

Compensation: Up to $75,000

Position Overview

The Production Coordinator will support the end-to-end apparel production process, ensuring timely and accurate execution of orders from purchase through shipment. This role collaborates closely with internal teams and external partners to maintain quality standards, meet delivery timelines, and manage production documentation. The position requires strong organizational skills and attention to detail to coordinate multiple styles and SKUs simultaneously.

Must be legally authorized to work in the United States.

Responsibilities

• Monitor open production orders to ensure production is executed accurately and meets quality and delivery standards.
• Maintain and update detailed work-in-progress (WIP) reports, tracking multiple styles and SKUs simultaneously.
• Communicate regularly with overseas factories, vendors, and agents regarding production status, approvals, timelines, and outstanding issues.
• Track production from purchase order placement through final shipment.
• Follow up on production samples, approvals, testing, packaging, labeling, and other production requirements.
• Partner with Design and Product Development teams to confirm product specifications, construction details, materials, colors, and approvals.
• Collaborate with Sales and internal stakeholders to communicate customer requirements and delivery expectations.
• Assist with purchase order placement and ensure production details are accurately communicated to vendors.
• Track sample submissions and approvals to help prevent production delays.
• Monitor production timelines, proactively identify potential issues, and escalated concerns as needed.
• Follow up on shipping schedules and collect required shipping documentation once orders have shipped.
• Maintain organized production records, samples, approvals, and related documentation.
• Archive production samples for future reference.
• Provide additional support to the Production team on projects and daily operational needs as required.

Required Experience/Skills

• Minimum of 3 years of experience in apparel production.
• Strong understanding of the apparel production process from purchase order placement through shipment.
• Experience working with overseas factories, vendors, and agents.
• Ability to manage multiple styles, SKUs, and production deadlines simultaneously.
• Excellent organizational, follow-up, and time management skills.
• Exceptional attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to coordinate effectively across Production, Design, Product Development, Sales, and external manufacturing partners.
• Proficiency in Microsoft Outlook and Excel.
• Strong problem-solving skills and the ability to proactively address production challenges.

Preferred Experience/Skills

• Experience with PLM or ERP systems used in apparel production.
• Familiarity with garment construction, materials, and quality assurance processes.
• Understanding of international shipping and customs documentation.
• Ability to analyze production data and identify process improvements.
• Experience supporting cross-functional teams in a fast-paced environment.

Education Requirements

• Bachelor’s degree in Fashion Merchandising, Production Management, Supply Chain, or a related field preferred.
• Equivalent work experience in apparel production may be considered.
• Continued professional development in production or supply chain management is a plus.
• Strong technical understanding of apparel manufacturing processes.
• Training in Excel or data management tools beneficial.

If eligible under the ACA, medical, dental and vision benefits and time off in accordance with local paid sick time laws will be offered. Additional benefits may include paid holidays, a 401(k)-retirement plan, life insurance, disability coverage, and an employee assistance program, where applicable. Other compensation programs may include overtime, shift differentials, bonuses, commissions, or other incentive compensation, where applicable.

Commitment to Diversity

As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.

EOE/M/F/D/V/SO