Production Coordinator

SSi People; Los Angeles (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

SSi People is seeking a detail-driven Program Coordinator to keep complex programming and production work moving with precision in a fast-paced, collaborative environment in Los Angeles. You will support project coordination, executive-ready deck development, and day-to-day alignment across internal partners, vendors, and onsite specialists.

You will coordinate live events, manage vendor onboarding and contracts, and translate creative direction into operational execution, while maintaining

Qualifications

• Experience coordinating live events, experiential activations, entertainment, hospitality, programming, or large-scale consumer-facing projects.
• Experience working with creative agencies, production companies, vendors, or other external partners.
• Experience building and maintaining executive facing presentations and project status decks.
• Experience managing vendor onboarding, invoices, contracts, NDAs, or other administrative production processes.
• Experience working directly with onsite production teams and translating programming or creative direction into operational execution.
• Experience working in G Suite, Airtable and Slack.

Responsibilities

• Support the integration of project information across internal and external partners, including cross-functional stakeholders and third-party vendors.
• Maintain detailed project files, trackers, approvals, and archival structures across creative, production, and operations workflows.
• Build, format, and maintain presentation decks for internal updates, executive reviews, municipality meetings, and external partner discussions.
• Coordinate meetings, travel logistics, agendas, notes, action items, and day-to-day programming support for onsite execution.

Skills

Event coordination

Vendor coordination

Executive deck creation

Vendor onboarding/invoices/contracts/N

Onsite production execution

G Suite usage

Airtable

Slack

Tools

G Suite

Airtable

Slack

Job description

Job Summary:

We are representing a high-visibility experiential team seeking a detail-driven Program Coordinator to keep complex programming and production work moving with precision. This is a fast-paced, highly collaborative opportunity where you will support project coordination, executive-ready deck development, and day-to-day alignment across internal partners, vendors, and onsite specialists.

Responsibilities

• Support the integration of project information across internal and external partners, including cross-functional stakeholders and third-party vendors.
• Maintain detailed project files, trackers, approvals, and archival structures across creative, production, and operations workflows.
• Build, format, and maintain presentation decks for internal updates, executive reviews, municipality meetings, and external partner discussions.
• Coordinate meetings, travel logistics, agendas, notes, action items, and day-to-day programming support for onsite execution.

Required:

• Experience coordinating live events, experiential activations, entertainment, hospitality, programming, or large-scale consumer-facing projects.
• Experience working with creative agencies, production companies, vendors, or other external partners.
• Experience building and maintaining executive facing presentations and project status decks.
• Experience managing vendor onboarding, invoices, contracts, NDAs, or other administrative production processes.
• Experience working directly with onsite production teams and translating programming or creative direction into operational execution.
• Experience working in g-suite, Airtable and Slack.

About SSI People:

With over 26 years of industry experience, SSi People has built its reputation and expertise on putting people first. Everything we do works toward delivering exceptional experience for our consultants, our clients, and our internal team. Through a genuine commitment to people in everything we do. We have developed refined processes and a stellar internal team to deliver talent quickly. More importantly, we focus on building long-term relationships, not transactions. Putting people first is just what we do well.