Production Coordinator - Pipeline

Jack Morton Worldwide; San Francisco, Chicago, New York, Boston (CA, IL, NY, MA); On-site; USD 41,328 - 55,104; Part time

Job summary

Jack Morton Worldwide is seeking a Production Coordinator for their San Francisco office. The role is freelance, with a pay range of $30 - $40 per hour, depending on experience. The successful candidate will assist the production team, manage client communications, and support various administrative tasks.

We are looking for someone with strong organizational skills, a background in events or communications, and a passion for creative execution. If you're detail-oriented and thrive in fast-paced environments, apply today!

Qualifications

• Strong detail-oriented skills with expertise in scheduling and note-taking.
• Ability to work under tight deadlines and proactively manage project needs.
• Experience in event management or related fields is essential.

Responsibilities

• Assist in executing project components and managing communications.
• Maintain tracking reports and assist in financial administration.
• Coordinate creative tasks and support ideation for projects.

Skills

Attention to detail

Scheduling

Communication

Problem solving

Education

Experience or Degrees in Events, Hospitality, Theater, or Communications

Tools

Microsoft Office

Google Workspace

Adobe Acrobat

Budgeting software

Expense reporting software

Travel booking software

Job description

Boston, Massachusetts, United States; Chicago, IL; New York, New York, United States; San Francisco, California, United States

Experience Without Limits. Come shape the future of brand experience.

At Jack Morton, we create, and build, head-turning, smile-inducing, impact driving brand experiences. We exist to redefine what experiential can achieve, helping clients unlock the full value of experiences.

That takes a team that’s bold, curious, and acts as one - building on ideas, pushing boundaries, and showing up for each other. Here, you’ll do your best work, grow fast, and collaborate across clients, disciplines, and global teams to bring new ideas to life.

This is a place where curiosity drives what’s next, boldness raises the bar, and we win together. Where ownership is expected, egos are left at the door, and the work reflects the people behind it.

Experience without limits — in your work, your growth, and your impact.

PRODUCTION COORDINATOR

*This is a freelance position

*Compensation range for this role is $30 - 40/hr, commensurate with experience

This role is right for you if:

You’ll be responsible for assisting the production team in bringing to life all of Jack's creative sparks and thoughtful insights by ensuring flawless execution of assigned deliverables. You will demonstrate an understanding of the production process and are focused on learning and supporting the team.

What you’ll be doing

General Team Support

• Support the team to execute project components
• Coordinate communications between team members and assist in client communications (scheduling meetings for groups, booking conference rooms, prep and print materials)
• Ownership of meeting notes, organize follow-up action items, and circulate to teams
• Track progress of projects to ensure timelines are followed and updated accordingly
• File and folder nomenclature policing

Financial + Related Administration

• Create and maintain tracking reports of event outreach, contract status, legal reviews, and venue/organizer/permit payment, etc.
• Proofreading support, formatting clean-up as needed for SOW documents
• Research and book or hire external resources as needed/directed (crew members, local purchases and rentals, facilities, travel, etc.)
• Team timesheet tracking and report assembly as directed
• Process invoices and assist in reconciling costs against budget as directed

Creative + Recognition

• Assist with event and opportunity research, presentation assembly, ideation and other creative development tasks
• Build post-event reports and case studies to share across the agency (and presenting in all-staff meetings)
• Graphics coordinating – organizing designs for client reviews, tracking approval status, sending to printers or developers as directed

What you’ll bring to Jack:

• Experience or Degrees in Events, Hospitality, Theater (Stage Management, Set Design, Lighting Design, etc.), or Communications
• Excellent attention to detail in any project you complete
• Expert scheduling and note-taking skills
• Ability to work under tight deadlines
• Problem solver ready to tackle any challenge
• Willingness to learn and follow processes
• Ability to be proactive, anticipate needs, and be resourceful
• Great communicator, both written and verbal, with the ability to manage up and sideways effectively
• Technical skills required: Microsoft Office, Google Workspace, Adobe Acrobat, Budgeting software (ProCIAM is a bonus!), Expense reporting software, travel booking software.

Who you are:

• Extraordinary! Both as a person and a multi-tasker.
• Detail-oriented. You leave nothing to chance.
• Creative problem solver. You're able to change course at the drop of a hat.
• Cool under pressure. Ready to respond to any situation that might pop up.
• Inclusive: you actively support and engage in creating and sustaining a workplace that fosters creativity and innovation.