Production Business Administrator

Emerson College; United States; On-site; USD 31,000 - 38,000; Full time

Benefits offered by this job

Health plans

Dental plans

Generous time-off programs

403(b) retirement with 9% employer

Job summary

Emerson College in Boston seeks a Production Business Administrator for Media Arts Ventures (MAV). You will report to the Director of Production and handle payroll, onboarding, and hiring paperwork for intermittent stagehands, while managing calendars and data tracking across multiple platforms.

You will collaborate with the MAV Production Management team to streamline operations, generate reports on events and venue usage, and assist with budget tracking and administrative duties for the

Qualifications

• Bachelor’s Degree OR Associates Degree with equivalent experience required
• 2-4 years of relevant administrative, payroll processing and employee management system experience required
• Experience with institutional hiring practices and employee management software such as Workday required
• Experience with payroll reconciliation and employee timekeeping software such as ABI required
• Experience with academic theater facility management preferred
• Experience with theatrical producing strongly preferred
• Familiarity with business accounting and institutional procurement practices preferred

Responsibilities

• Manage weekly Production staff payroll, onboarding, and hiring paperwork for intermittent stagehand candidates
• Maintain and manage calendars across Google, EMS, and ABI
• Coordinate hiring and onboarding in Workday and ABI
• Create and maintain budget tracking systems for Production department expenses
• Develop reporting systems capturing data on events and venue usage
• Assist with day-to-day operations and administrative tasks across MAV departments
• Schedule and coordinate piano tuning and maintenance
• Support OA Production Events Department in space reservations (ZenDesk)
• Coordinate weekly full-time production staff schedule updates and distribution
• Communicate schedule updates to stakeholders

Skills

Organizational skills

Interpersonal communication

Google Suite

Microsoft Office

Spreadsheet development

Data reporting

Confidentiality handling

Team collaboration

DEI awareness

Education

Bachelor’s Degree

Associates Degree with equivalent experience

Tools

Workday

ABI

OA Production Events Department ZenDesk

Job description

Join our community and experience Emerson College! Reporting to the Director of Production, the Production Business Administrator manages the day-to-day business administration tasks of the Production Department for Media Arts Ventures (MAV). The Production Business Administrator will be responsible for both recurring and project-specific tasks including managing weekly Production staff payroll, onboarding, and processing hiring paperwork for prospective intermittent stagehand candidates. They are also responsible for managing calendars, developing processes for tracking data and venue usage statistics and generating reports supporting all MAV departments. In addition, the Production Business Administrator collaborates with the MAV Production Management team to assist with day-to-day operations and ensure the administrative work in the department is managed effectively.

ESSENTIAL JOB DUTIES

• Expert user of ABI, the OA event management software, tracking labor hours and rates and responsible for timely and accurate payments to personnel, including full time staff, student employees and over 200 intermittent workers.
• Maintain ABI employee records for Production Staff and generate reports for payroll and labor-related costs, as needed.
• Manage critical departmental calendars across platforms including Google, EMS, and ABI.
• Manage the hiring and onboarding process in Workday and ABI for prospective intermittent stagehands and student employees in collaboration with Emerson Human Resources.
• Work in coordination with the OA Production Events Department on internal event estimates and settlements.
• Create and maintain reporting systems for use by the Office of the Arts General Management and Business Offices that capture statistical data on events and venue usage.
• Capture and use data and statistics to help streamline OA Production processes.
• Create and maintain budget tracking systems for use by the OA Production department to ensure accurate reporting of expenses relating to productions, general maintenance costs, and capital equipment.
• Assist the OA Production Events Department in the management of ZenDesk space reservation software.
• Assist the OA Production Department Heads in the creation of a weekly full-time production staff schedule updates and distribution.
• Be responsible for distribution of the schedule and communicate updates.
• Manage and track CBORD Tap Card Access for OA Production full time, intermittent, and student staff.
• Schedule, attend, and take notes in OA Production departmental meetings.
• Schedule and coordinate piano tuning and maintenance work across all Office of the Arts venues.
• Other duties as assigned.

QUALIFICATIONS – Qualifications are deemed required or preferred and represent what is needed to effectively perform job.

• Bachelor’s Degree OR Associates Degree with equivalent experience required
• 2-4 years of relevant administrative, payroll processing and employee management system experience required
• Experience with institutional hiring practices and employee management software such as Workday required
• Experience with payroll reconciliation and employee timekeeping software such as ABI required
• Experience with academic theater facility management preferred
• Experience with theatrical producing strongly preferred
• Familiarity with business accounting and institutional procurement practices preferred

KNOWLEDGE, SKILLS, AND ABILITIES – May be representative, but not all-inclusive, of those knowledge, skills, and abilities commonly associated with the job.

• Strong Organizational Skills and ability to multitask, prioritize, and manage stressful situations
• Strong Interpersonal and Communication Skills, including good listening skills
• Strong Computing Skills including experience with the Google Suite and Microsoft Office
• Particular emphasis is placed on Spreadsheet development and optimization
• Ability to handle confidential matters in a highly professional and service-oriented manner.
• Highly resourceful team-player, with the ability to also be extremely effective independently; strong ability to execute work broadly with a diversity, equity, and inclusion lens.

PHYSICAL ABILITIES – Activities commonly associated with the performance of the functions of this job.

• Intellectual and mental concentration and the need to concentrate, intellectually, for extended periods of time
• Requires the constant coordination of mental and visual attention
• Requires the ability to sit for long periods of time

WORK ENVIRONMENT – Environmental or atmospheric conditions commonly associated with the performance of the functions of this job.

Usual Office Conditions

IN-OFFICE EXPECTATIONS

This position requires an in-person presence on the Boston Campus during the work week.

Compensation: $22.85 - $27.40 hourly, commensurate with experience.

Grade of Position: 23-05NE Employment Category: Regular . Scheduled Weekly Hours: 40.00 Division of Office of the Arts

Benefits

Benefits include outstanding health plans with limited out-of-pocket expenses, dental plans, generous time-off programs, and a 403(b) retirement benefit with a 9% employer contribution once eligible. Additional benefits, such as life and disability coverage and commuter offerings, are available. Please refer to our benefits website for a full list of benefits and eligibility requirements.

About Us

Emerson College is the nation’s only four-year institution dedicated exclusively to majors in communication and the arts in a liberal arts context. It is located in the dynamic multi-cultural city of Boston in close proximity to major arts institutions, performing art venues, and research centers. Emerson College enrolls over 5,800 graduate and undergraduate students from more than 70 countries and all 50 states. Emerson College has campuses in Los Angeles and the Netherlands. At Emerson College, we seek individuals who bring innovation, creativity, and impact to our campuses to increase our depth, breadth, and diversity in our educational offerings.

Commitment to Inclusion

Emerson College believes the pathway to achieving inclusive excellence is fostering a campus climate where everyone can thrive. As a community of scholars and storytellers, we continually strive to cultivate a community that draws upon the widest possible pool of talent, characterized by the intentional inclusion of individuals from varied backgrounds, perspectives, beliefs, and values.

Annual Clery Report

In accordance with the federal Clery and Campus SaVE Acts, Emerson College commits to providing all current and prospective students and employees with access to the annual campus security reports for each of our campuses. This report may be accessed from the Emerson College Police Department website. Emerson College has designated the Associate Vice President of Equity, Access & Title IX Coordinator to respond to inquiries regarding the College's Policy Against Discrimination, Harassment & Sexual Violence.

Title IX Coordinator

The Associate Vice President of Equity, Access & Title IX Coordinator is located in the Ansin Building, 180 Tremont Street, Boston, MA 02111, Suite 409, and may be reached by calling [phone] or by emailing [e-mail].