Production Business Administrator

Emerson College; Boston (MA); On-site; USD 31,000 - 38,000; Full time

Benefits offered by this job

Health plans

Dental plans

403(b) retirement plan with employer–9

Life and disability coverage

Commuter offerings

Generous time-off programs

Job summary

Emerson College in Boston, MA, seeks a Production Business Administrator to manage day-to-day business tasks for the MAV Production Department. You will handle payroll for staff and intermittent workers, onboarding, and hiring paperwork, while coordinating calendars and reporting for venue usage.

You will collaborate with the MAV Production Management team to streamline operations and ensure accurate administrative work across the Arts Office.

Qualifications

• Bachelor's or associate degree required.
• 2-4 years of administrative, payroll processing and employee management system experience.
• Experience with Workday and ABI required.
• Experience with payroll reconciliation and ABI timekeeping software required.
• Theatrical facility management experience preferred.

Responsibilities

• Process weekly staff payroll and onboarding for intermittent workers.
• Maintain calendars across Google, EMS, and ABI platforms.
• Assist with hiring paperwork and onboarding with HR collaboration.
• Develop data tracking and reporting systems for events and venue usage.
• Support production management with administrative tasks and meetings.

Skills

Organizational skills

Communication skills

Spreadsheet creation

Google Suite

Microsoft Office

Time management

Payroll processing

Data reporting

Education

Bachelor's or Associate degree

Tools

ABI

Workday

EMS

Zendesk

Google EMS

Microsoft Excel

CBORD access control

Job description

Production Business Administrator

Join our community and experience Emerson College!

Reporting to the Director of Production, the Production BusinessAdministrator manages the day-to-day business administration tasksof the Production Department for Media Arts Ventures (MAV). TheProduction Business Administrator will be responsible for bothrecurring and project-specific tasks including managing weeklyProduction staff payroll, onboarding, and processing hiringpaperwork for prospective intermittent stagehand candidates. Theyare also responsible for managing calendars, developing processesfor tracking data and venue usage statistics and generating reportssupporting all MAV departments. In addition, the ProductionBusiness Administrator collaborates with the MAV ProductionManagement team to assist with day-to-day operations and ensure theadministrative work in the department is managed effectively.

ESSENTIAL JOB DUTIES

• Expert user of ABI, the OA event management software, trackinglabor hours and rates and responsible for timely and accuratepayments to personnel, including full time staff, student employeesand over 200 intermittent workers.
• Maintain ABI employee records for Production Staff and generatereports for payroll and labor-related costs, as needed.
• Manage critical departmental calendars across platformsincluding Google, EMS, and ABI.
• Manage the hiring and onboarding process in Workday and ABI forprospective intermittent stagehands and student employees incollaboration with Emerson Human Resources.
• Work in coordination with the OA Production Events Departmenton internal event estimates and settlements.
• Create and maintain reporting systems for use by the Office ofthe Arts General Management and Business Offices that capturestatistical data on events and venue usage.
• Capture and use data and statistics to help streamline OAProduction processes.
• Create and maintain budget tracking systems for use by the OAProduction department to ensure accurate reporting of expensesrelating to productions, general maintenance costs, and capitalequipment.
• Assist the OA Production Events Department in the management ofZenDesk space reservation software.
• Assist the OA Production Department Heads in the creation of aweekly full-time production staff schedule updates anddistribution. Be responsible for distribution of the schedule andcommunicate updates.
• Manage and track CBORD Tap Card Access for OA Production fulltime, intermittent, and student staff.
• Schedule, attend, and take notes in OA Production departmentalmeetings.
• Schedule and coordinate piano tuning and maintenance workacross all Office of the Arts venues.
• Other duties as assigned.

QUALIFICATIONS -

• Bachelor's Degree OR Associates Degree with equivalentexperience required
• 2-4 years of relevant administrative, payroll processing andemployee management system experience required
• Experience with institutional hiring practices and employeemanagement software such as Workday required.
• Experience with payroll reconciliation and employee timekeepingsoftware such as ABI required
• Experience with academic theater facility managementpreferred
• Experience with theatrical producing strongly preferred.
• Familiarity with business accounting and institutionalprocurement practices preferred.

KNOWLEDGE, SKILLS, AND ABILITIES -

• Strong Organizational Skills and ability to multitask,prioritize, and manage stressful situations
• Strong Interpersonal and Communication Skills, including goodlistening skills
• Strong Computing Skills including experience with the GoogleSuite and Microsoft Office
• Particular emphasis is placed on Spreadsheet development andoptimization
• Ability to handle confidential matters in a highly professionaland service-oriented manner.
• Highly resourceful team-player, with the ability to also beextremely effective independently; strong ability to execute workbroadly with a diversity, equity, and inclusion lens.

PHYSICAL ABILITIES

• Intellectual and mental concentration and the need toconcentrate, intellectually, for extended periods of time
• Requires the constant coordination of mental and visualattention
• Requires the ability to sit for long periods of time

WORK ENVIRONMENT

• Usual Office Conditions

IN-OFFICE EXPECTATIONS

This position requires anin-person presence on the Boston Campus during the work week.

Compensation: $22.85 - $27.40 hourly, commensurate withexperience.

Grade of Position: 23-05NE

Employment Category: Regular.

Scheduled Weekly Hours: 40.00

Division of Office of the Arts

In addition to a competitive salary, Emerson College is committedto the health and well‑being of our employees and family members. We offer a generous benefits package to regular staff scheduled to work 20+ hours per week. Emerson EmploymentCategories influence work schedules, benefits eligibility,and time off policies. Benefits include outstanding health planswith limited out-of-pocket expenses, dental plans, generoustime-off programs, and a 403(b) retirement benefit with a 9%employer contribution once eligible. Additional benefits, such aslife and disability coverage and commuter offerings, areavailable.

Please refer to our benefitswebsite for a full list of benefits and eligibilityrequirements.