Production Admin Specialist: KPI & Ops Support

South Mill Champs; Kennett Square (Chester County); On-site; USD 42,000 - 62,000; Full time

Job summary

South Mill Champs is seeking an Admin Assistant for Production at Kennett Square, PA. The role supports daily dashboards, payroll, reporting, and follow-up activities to help managers address operational issues and support production staff.

Responsibilities include collating packing logs across packaging lines, maintaining QA and regulatory records, and generating daily to monthly KPI dashboards to drive continuous improvement.

Qualifications

• High school diploma or equivalent required.
• 2-4 years of admin support in manufacturing or distribution.
• Fresh Produce / Food Processing / Consumer Packaged Goods experience preferred.
• Bilingual English/Spanish preferred, if communication with production employees makes this valuable.

Responsibilities

• Daily Production & Operational Support: collate and verify daily packing logs; input data into ERP/CMMS; prepare schedules; monitor inventory and initiate transfers.
• Quality Assurance & Regulatory Tracking: archive QA audit sheets, temperature logs, sanitation checklists, and regulatory records.
• KPI & Metrics Reporting: generate KPI dashboards; track OEE, downtime, yields, OTIF, and labor efficiency.
• General Departmental Administration: maintain attendance records, shift rosters, payroll approvals; organize meetings and training records.
• Communication & Follow-Up Support: follow up on pending items; distribute reports; ensure documentation is complete.

Skills

MS Office

Advanced Excel

Attention to detail

Organizational skills

Independent worker

Multitasking

Education

High school diploma

Associate degree / vocational certification in Business Administration or Logistics

Tools

SAP

Oracle

CMMS

ERP systems

Job description

South Mill Champs is seeking an Admin Assistant for Production at Kennett Square, PA. The role supports daily dashboards, payroll, reporting, and follow-up activities to help managers address operational issues and support production staff.

Responsibilities include collating packing logs across packaging lines, maintaining QA and regulatory records, and generating daily to monthly KPI dashboards to drive continuous improvement.