Production Admin & Inventory Specialist

Parallel Employment Group; United States; On-site; USD 42,000 - 56,000; Full time

Job summary

Parallel Employment Group is seeking an administrative assistant to support the Production Office, handling purchasing, invoicing, and inventory tasks to keep operations running smoothly. You will manage daily packs and raw materials inventories, coordinate delivery appointments, process orders and invoices, and assist with production control activities.

The role requires proficiency in Word, Excel, and PowerPoint, and the ability to work on-site in Dunkirk, NY.

Qualifications

• Proficiency in Microsoft Word, PowerPoint and Excel required.
• Strong organizational and administrative abilities.
• Experience supporting a production or office environment is a plus.

Responsibilities

• Provide administrative assistance for the Production Office in purchasing, invoicing, and inventory.
• Perform moisture tests on incoming raw materials, set up delivery appointments, and complete delivery appointment sheets.
• Enter, modify, and maintain inventory of daily packs and raw material sheets on computer spreadsheets.
• Process and verify picking orders and balance invoices for outgoing shipments.
• Manage stock records and invoice outgoing shipments.
• Prepare and file daily charts from the production plant.
• Assist Director of Production Control with ordering raw crop materials and invoice verification.
• Assist with production warehouse inventories.
• Organize and maintain file system; coordinate meetings and take minutes.
• Prepare outgoing mail and correspondence, including email and faxes.
• Serve as backup to Receptionist, Production Coordinator, and Transportation Coordinator.

Skills

Administrative support

Organizational skills

Time management

Tools

Microsoft Word

PowerPoint

Excel

Job description

Parallel Employment Group is seeking an administrative assistant to support the Production Office, handling purchasing, invoicing, and inventory tasks to keep operations running smoothly. You will manage daily packs and raw materials inventories, coordinate delivery appointments, process orders and invoices, and assist with production control activities.

The role requires proficiency in Word, Excel, and PowerPoint, and the ability to work on-site in Dunkirk, NY.