Administrative Assistant

Parallel Employment Group; Village of Angola (NY); On-site; USD 40,000 - 56,000; Full time

Job summary

Parallel Employment Group is seeking an administrative assistant to support the Production Office in purchasing, invoicing, and inventory management. The role involves moisture testing, data entry, and coordination of delivery appointments from the Dunkirk area.

The position requires proficiency in Word, Excel, and PowerPoint and the ability to organize and transcribe minutes, emails, and correspondence. Office is located at 85 Lakeshore Dr. West Dunkirk, NY 14048.

Qualifications

• Strong organizational skills and attention to detail.
• Experience with inventory and invoicing processes.
• Proficiency in MS Office suite (Word, Excel, PowerPoint).

Responsibilities

• Perform moisture tests on incoming raw materials and manage delivery appointments.
• Enter and maintain daily packs and inventory sheets in spreadsheets.
• Process and verify picking orders and balance invoices for outgoing shipments.
• Update stock and invoice shipments; assist with raw material ordering and invoice verification.
• Maintain file systems, prepare meeting agendas, and record meeting minutes.
• Provide backup support to Receptionist, Production Coordinator and Transportation Coordinator.

Skills

Administrative support

Inventory management

Attention to detail

Tools

Microsoft Word

PowerPoint

Excel

Job description

Summary

Provide administrative assistance for the Production Office in the areas of purchasing, invoicing, and inventory.

Essential Duties and Responsibilities

Include the following. Other duties may be assigned.

• Performs moisture tests on incoming raw materials, sets up delivery appointments, and complete delivery appointment sheet.
• Enter, modify, and maintain inventory of daily packs, warehouse inventory sheets, and raw material sheets on computer spreadsheet.
• Process and check picking orders and balance invoices for outgoing shipments.
• Deduct orders from stock books and invoice them for out-going shipments.
• Make copies and verify daily charts from the production plant.
• Assist Director of Production Control with any other tasks associated with raw crop materials such as ordering raw crop material and, verify invoices are correct for beans delivered.
• Assist Director of Production Control with production warehouse inventories.
• Organizes and maintains file system and files correspondence and other records.
• Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.
• Prepares outgoing mail and correspondence, including e-mail and faxes.
• Serve as backup to Receptionist, Production Coordinator and Transportation Coordinator.

Microsoft Word, PowerPoint and Excel Proficient.

Website: https://hrcenter.ontempworks.com/en/ParallelEmploy...

Office: 85 Lakeshore Dr. West Dunkirk, NY 14048

Phone: Call or Text 716-277-0599

Equal Opportunity Employer

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