Administrative Assistant

Parallel Employment Group; United States; On-site; USD 42,000 - 56,000; Full time

Job summary

Parallel Employment Group is seeking an administrative assistant to support the Production Office, handling purchasing, invoicing, and inventory tasks to keep operations running smoothly. You will manage daily packs and raw materials inventories, coordinate delivery appointments, process orders and invoices, and assist with production control activities.

The role requires proficiency in Word, Excel, and PowerPoint, and the ability to work on-site in Dunkirk, NY.

Qualifications

• Proficiency in Microsoft Word, PowerPoint and Excel required.
• Strong organizational and administrative abilities.
• Experience supporting a production or office environment is a plus.

Responsibilities

• Provide administrative assistance for the Production Office in purchasing, invoicing, and inventory.
• Perform moisture tests on incoming raw materials, set up delivery appointments, and complete delivery appointment sheets.
• Enter, modify, and maintain inventory of daily packs and raw material sheets on computer spreadsheets.
• Process and verify picking orders and balance invoices for outgoing shipments.
• Manage stock records and invoice outgoing shipments.
• Prepare and file daily charts from the production plant.
• Assist Director of Production Control with ordering raw crop materials and invoice verification.
• Assist with production warehouse inventories.
• Organize and maintain file system; coordinate meetings and take minutes.
• Prepare outgoing mail and correspondence, including email and faxes.
• Serve as backup to Receptionist, Production Coordinator, and Transportation Coordinator.

Skills

Administrative support

Organizational skills

Time management

Tools

Microsoft Word

PowerPoint

Excel

Job description

Summary Provide administrative assistance for the Production Office in the areas of purchasing, invoicing, and inventory.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Performs moisture tests on incoming raw materials, sets up delivery appointments, and complete delivery appointment sheet.

Enter, modify, and maintain inventory of daily packs, warehouse inventory sheets, and raw material sheets on computer spreadsheet.

Process and check picking orders and balance invoices for outgoing shipments.

Deduct orders from stock books and invoice them for out-going shipments.

Make copies and verify daily charts from the production plant.

Assist Director of Production Control with any other tasks associated with raw crop materials such as ordering raw crop material and, verify invoices are correct for beans delivered.

Assist Director of Production Control with production warehouse inventories.

Organizes and maintains file system and files correspondence and other records.

Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.

Prepares outgoing mail and correspondence, including e-mail and faxes.

Serve as backup to Receptionist, Production Coordinator and Transportation Coordinator.

Requirements

Microsoft Word, PowerPoint and Excel Proficient.

Website: https://hrcenter.ontempworks.com/en/ParallelEmploy...

Office: 85 Lakeshore Dr. West Dunkirk, NY 14048

Phone: Call or Text 716-277-0599

Equal Opportunity Employer

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