Production Admin Assistant — Scheduling & Compliance

The Wine Group; Ripon (CA); On-site; USD 29,000 - 34,000; Full time

Job summary

The Wine Group in Ripon, CA is seeking a highly organized Administrative Assistant to support daily winery operations. You will coordinate staff schedules, manage timesheets, monitor safety training, and assist with operations reporting.

You will collaborate with production, operations, HR and management to streamline workflows, maintain documentation, and assist with onboarding and audits while upholding TWG values.

Qualifications

• High school diploma or GED required; AS degree preferred.
• 3+ years in administrative or office coordination in a production/manufacturing setting.
• Proficient with MS Office and able to learn new systems quickly.

Responsibilities

• Coordinate and maintain weekly staff schedules for assigned department(s).
• Review, verify, and process employee timesheets for payroll accuracy.
• Schedule and track safety training and maintain compliance records.
• Generate internal reports related to staffing, scheduling, production, and safety.
• Assist with onboarding new staff and prepare orientation materials.
• Support document control, filing, data entry, and office supplies.
• Communicate professionally with team members, vendors, and guests.
• Help organize company events, meetings, or trainings as requested.
• Maintain records to support audits and cross-functional operations.

Skills

MS Office

Communication

Organization

Flexibility

Education

High school diploma or GED

AS degree preferred

Tools

Dayforce

Intelex

Job description

The Wine Group in Ripon, CA is seeking a highly organized Administrative Assistant to support daily winery operations. You will coordinate staff schedules, manage timesheets, monitor safety training, and assist with operations reporting.

You will collaborate with production, operations, HR and management to streamline workflows, maintain documentation, and assist with onboarding and audits while upholding TWG values.