Administrative Assistant & Scheduling Specialist

Woodgrain; Sonoma (CA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health Insurance

401(k) with Company Match

Paid Time Off

Health Savings Account (HSA)

Disability Insurance

Life Insurance

Job summary

Woodgrain is seeking an Administrative Assistant in Sonoma, CA to support executive operations. The role involves scheduling, information handling, filing, travel coordination, and basic reporting to assist the manager in daily tasks.

Ideal candidates will have an Associate’s degree or 2+ years of related experience, strong customer service abilities, and proficiency with Microsoft Office. The environment is fast-paced and requires effective communication and organization.

Qualifications

• Associate’s degree or 2+ years of related experience required.
• Strong customer-centric focus and service orientation.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Working knowledge of office equipment and devices.

Responsibilities

• Assist in researching, compiling, and presenting statistical reports and spreadsheets.
• Route incoming mail and attach files to employer responses.
• Organize and maintain file system and records.
• Answer and screen manager’s calls.
• Coordinate manager’s schedules, meetings, and vendor calls.
• Prepare shipments and correspondence (email, fax).
• Order supplies and arrange equipment maintenance.
• Perform other duties as assigned.

Skills

Customer service

Communication skills

Microsoft Office

Office equipment

Education

Associate’s degree or 2+ years experience

Job description

Woodgrain is seeking an Administrative Assistant in Sonoma, CA to support executive operations. The role involves scheduling, information handling, filing, travel coordination, and basic reporting to assist the manager in daily tasks.

Ideal candidates will have an Associate’s degree or 2+ years of related experience, strong customer service abilities, and proficiency with Microsoft Office. The environment is fast-paced and requires effective communication and organization.