Administrative Assistant 1 - Ripon

The Wine Group; United States; On-site; USD 60,174,000 - 71,635,000; Full time

Job summary

The Wine Group is seeking a highly organized Administrative Assistant to support daily operations at our winery. You will coordinate staff schedules, manage timekeeping records, track safety compliance, and assist with operations reporting.

This role collaborates with production, operations, HR and management to streamline processes and maintain efficiency. Ideal candidates are detail-oriented, dependable, and capable of handling multiple tasks in a fast-paced environment with a focus on

Qualifications

• High school diploma or GED required; AS degree preferred.
• 3+ years of administrative/office coordination in a production/manufacturing environment.
• Proficiency in MS Office (Word and Excel) and willingness to learn new systems.

Responsibilities

• Coordinate and maintain weekly staff schedules for assigned department(s).
• Review, verify, and process employee timesheets for payroll accuracy.
• Schedule and track completion of safety training and maintain compliant records.
• Generate and distribute internal reports on staffing, scheduling, production, and safety training.

Skills

MS Office proficiency (Word/Excel)

Excellent communication

Organizational skills

Time management

Team collaboration

Education

High school diploma or GED

AS degree preferred

Tools

Dayforce

Intelex

Job description

The Wine Group (TWG) is a leading producer of award-winning wines and alcoholic beverages across 120+ brands. With operations in California, New York and Australia, TWG is an innovator in developing and marketing brands beloved by consumers globally, including Cupcake, Franzia, Benziger, Imagery, Tribute, Chloe, Meiomi, Cooks, 7 Deadly, Cooper & Thief, and more. We produce our products using sustainable practices to create delicious beverages that people can feel good about. Visit us at www.thewinegroup.com.

Job Summary

We are seeking a highly organized and proactive Administrative Assistant to support daily operations at our winery. This role plays a critical part in coordinating staff schedules, managing timekeeping records, tracking safety compliance, and assisting with operations reporting. The ideal candidate is detail-oriented, dependable, and thrives in a dynamic, team-oriented environment.

This position will also be responsible for maintaining accurate documentation, supporting internal communications, and ensuring smooth administrative workflows across departments. You will collaborate closely with production, operations, HR and management teams to streamline processes and uphold operational efficiency.

Essential Functions

• Coordinate and maintain weekly staff schedules for assigned department(s).
• Review, verify, and process employee timesheets to ensure accurate payroll preparation.
• Schedule and track completion of required safety training and maintain up-to-date compliance records.
• Generate and distribute regular internal reports related to staffing, scheduling, production, and safety training compliance.
• Assist with onboarding new staff by preparing orientation materials and collecting necessary documentation.
• Support general administrative functions, including document control, filing, data entry, and office supply management.
• Communicate clearly and professionally with team members, vendors, and guests as needed.
• Help organize company events, meetings, or training as requested.
• Maintain accurate and organized records to support audits and internal reviews.
• Collaborate with cross-functional teams to ensure smooth day-to-day operations.
• Provide backup support to other administrative staff during peak periods or absences.
• This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change at any time with or without notice

Qualifications

• Must be 18 years or older at time of hire.
• High school diploma or GED equivalent required. AS degree preferred.
• 3+ years of administrative or office coordination experience in a production/manufacturing environment.
• Must be flexible in working overtime
• Must be proficient in MS Office (Word and Excel).
• Must demonstrate aptitude and willingness to learn new systems (Dayforce, Intelex, etc.).
• Excellent written and verbal communication skills with the ability to work collaboratively in a team environment.
• Strong organizational skills with the ability to prioritize and manage multiple tasks effectively.
• High level of professionalism and discretion.
• Ability to be flexible and adapt to changing priorities in a fast-paced environment all while maintaining attention to detail.
• Ability to work with a minimum of direct supervision, which includes the ability to use independent judgment regarding work tasks.
• Must demonstrate a positive attitude towards the job and the duties assigned; exhibit initiative to continually learn and improve professional skills.
• Demonstrate and maintain excellent safety, discipline, and attendance record.
• Demonstrates TWG core values and maintains professional communication, positive attitude, and cooperative relations with all team members and management.

Physical Demands

• Must be comfortable with and able to work on the production/warehouse floor around equipment.
• Occasional exposure to noise, heat, cold, odor.

Compensation

• Hourly Pay Range Posted: $21.00 - $25.00.
• Actual compensation will be based on factors such as experience; skills, knowledge, and abilities; education; and other position-related factors.

At The Wine Group, we are proud to be an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, disability, protected veteran status or other characteristic protected by law.

NOTICE TO THIRD PARTY AGENCIES

Please note that we do not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Services Agreement, we will not consider, or agree to, payment of any referral compensation or recruiter fee. In the event that a recruiter or agency submits a resume or candidate without a previously signed agreement, we explicitly reserve the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency.