Winery Office Coordinator: Smooth Operations & Support

The Republic of Tea; Sebastopol (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

River Road Family Vineyards and Winery is seeking an organized Office Coordinator to keep our winery office running smoothly. You will provide administrative support to the VP/General Manager, Owner, and leadership team while assisting across production, sales, hospitality, and operations as needed.

No two days are the same; you may coordinate meetings, welcome visitors, and help prepare for events or harvest while maintaining professional office standards.

Qualifications

• Minimum of 2 years of experience in an office coordination, administrative, or customer service role.
• Proficiency in Microsoft Office, including Outlook, Word, and Excel.
• Strong organizational skills with the ability to manage multiple priorities.
• Professional and approachable verbal and written communication.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide administrative support to the VP/General Manager, Owner, and Winery leadership team as needed.
• Welcome visitors, customers, vendors, and business partners, creating a positive first impression of the Winery.
• Answer and direct incoming phone calls, respond to general inquiries, and route requests to the appropriate team members.
• Coordinate meetings, visitor schedules, employee lunches, and special events, ensuring all details are organized and executed efficiently.
• Maintain a clean, organized, and well-stocked office environment, including conference rooms, break areas, kitchens, restrooms, and office supply areas.
• Assist with light production or operational projects during busy periods, including harvest and special events.

Skills

Organizational skills

Communication skills

Multitasking

Interpersonal skills

Team collaboration

Tools

Microsoft Office

Job description

River Road Family Vineyards and Winery is seeking an organized Office Coordinator to keep our winery office running smoothly. You will provide administrative support to the VP/General Manager, Owner, and leadership team while assisting across production, sales, hospitality, and operations as needed.

No two days are the same; you may coordinate meetings, welcome visitors, and help prepare for events or harvest while maintaining professional office standards.