Product Admin & Operations Assistant

Amplify; New York, Northern (NY, KY); Hybrid; USD 42,000 - 62,000; Full time

Job summary

Amplify in the United States is seeking an organized Administrative Assistant to support the Product Administrative Team. You will handle complex calendars, travel, correspondence, and prepare presentations while maintaining professionalism.

You will communicate with managers across the organization, manage vendor invoices and expense reporting, and help drive process improvements through data gathering and reporting. A proactive, collaborative team player is essential.

Qualifications

• College degree or equivalent experience.
• 1+ year of Administrative Assistant / Operations Assistant / Executive Assistant experience.
• Excellent verbal and written communication skills.
• Experience with Microsoft Suite and Google Apps.

Responsibilities

• Support Product leadership in daily tasks.
• Coordinate complex travel arrangements with discretion and sound judgement.
• Function as a gatekeeper, tracking and following up on office correspondence.
• Perform administrative duties such as filing, copying, drafting documents, and handling phone calls.
• Run operational reports and track metrics to aid process optimization.
• Research background information on technologies and vendors to summarize findings.
• Assess priorities and determine task urgency.
• Communicate effectively with internal managers and staff.
• Organize core processes including vendor invoices, expense reporting, time tracking, and staffing.
• Take initiative with calendars, meetings, travel, and presentation prep.
• Handle confidential information with discretion and professionalism.
• Cultivate relationships with employees and colleagues.

Skills

Verbal & written communication

MS Word & Excel

Google Workspace

Organizational skills

Multitasking

Problem-solving

Education

College degree or equivalent experience

Tools

Microsoft Office

Google Workspace

Job description

Amplify in the United States is seeking an organized Administrative Assistant to support the Product Administrative Team. You will handle complex calendars, travel, correspondence, and prepare presentations while maintaining professionalism.

You will communicate with managers across the organization, manage vendor invoices and expense reporting, and help drive process improvements through data gathering and reporting. A proactive, collaborative team player is essential.