Administrative Assistant, Assessment and Professional Services (contractor)

Jobsultant Solutions; Des Moines (IA); On-site; USD 45,000 - 55,000; Full time

Job summary

A leading educational company is seeking an Administrative Assistant to provide specialized administrative support. The role involves managing schedules, drafting documents, and coordinating travel arrangements. Successful candidates should have over 5 years of experience and be proficient in Microsoft and Google Suite. Strong communication and organizational skills are essential. This position welcomes diverse candidates and capabilities.

Qualifications

• 5+ years of experience as an Administrative Assistant in a professional office environment.
• Experience prioritizing contending tasks and managing interruptions.
• Excellent organizational and problem-solving skills.

Responsibilities

• Perform routine and specialized administrative duties for assigned teams and executives.
• Manage scheduling and arrangements of meetings, conference calls, and seminars.
• Draft, type, proofread, and edit correspondence and other documents.

Skills

Microsoft Suite (Word, Excel)

Google Suite (Gmail, Docs, Slides, Calendar, Sheets)

Verbal communication

Written communication

Organizational skills

Analytical skills

Problem-solving skills

Education

College degree or equivalent experience

Job description

Administrative Assistant, Assessment and Professional Services (contractor)

Job Openings Administrative Assistant, Assessment and Professional Services (contractor)

About the job

A pioneer in K12 education since 2000, Amplify is leading the way in next-generation curriculum and assessment. Our core and supplemental programs in ELA, math, and science engage all students in rigorous learning and inspire them to think deeply, creatively, and for themselves. Our formative assessment products help teachers identify the targeted instruction students need to build a strong foundation in early reading and math. All of our programs provide educators with powerful tools that help them understand and respond to the needs of every student. Today, Amplify serves more than 10 million students in all 50 states. For more information, visit amplify.com.

Amplifys COVID-19 vaccination policy requires all staff to provide proof of vaccination for in-person meetings unless an approved exemption is provided.

Responsibilities

• Perform routine and specialized administrative duties for assigned teams and executives
• Manage the scheduling and arrangement of meetings, conference calls, seminars, and the compiling, preparing and distribution of materials for same
• Create and maintain project plans, department reports, and prepare and submit staff expense reports
• Track key project plans for the Professional Services and Assessment and Intervention divisions, including identifying workflows and dependencies, flagging issues and risks, and making process improvement recommendations
• Draft, type, proofread and edit correspondence, memos, presentations, and other documents
• Maintain confidentiality of privileged and sensitive information related to the company and personnel
• Coordinate complex travel arrangements and events using discretion and good judgment
• Proactively support the implementation of a broad range of administrative support duties including the management of complex calendars, arrangement of meetings and travel, assistance with presentation preparation, organization of team building events, etc.
• Participate in other department initiatives and projects and tasks as required by business needs

Basic Qualifications

• 5+ years of experience as an Administrative Assistant in a professional office environment
• Experience with Microsoft Suite (Word, Excel)
• Proficiency with Google Suite (Gmail, Docs, Slides, Calendar, Sheets)
• Excellent verbal and written communication skills
• Excellent organizational, analytical and problem-solving skills
• Experience prioritizing contending tasks, managing interruptions, anticipating changing needs, and adjusting priorities throughout the day

Preferred Qualifications

• College degree or equivalent experience
• Experience collaborating with people from all organizational levels and backgrounds
• Ability to effectively navigate in a fast-paced environment while managing full workloads

We celebrate diversity and are committed to creating an inclusive environment for all employees. To that end, we seek to recruit, develop and retain the most talented people from a diverse candidate pool.

Amplify is an Equal Opportunity Employer of Minorities, Females, Protected Veterans and Individuals with Disabilities.

This position may be funded, in whole or in part, through American Recovery & Reinvestment Act funds.