Producing Administrator: Arts Contracts (Hybrid)

The Music Center; Los Angeles (CA); Hybrid; USD 62,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Paid time off, vacation and sick leave

401(k) retirement with employer match

Group term life insurance

Flexible spending accounts

Job summary

The Music Center in Los Angeles is seeking a Producing Administrator to manage cross-division contract work and support program administration. You will implement contract language, coordinate with program managers, and ensure terms meet project scope and organizational needs.

You will prepare and track payments, assist with union agreements and HR/payroll tasks, and handle multiple projects with strong organization.

Qualifications

• Minimum 3-5 years related experience and/or training; or equivalent combination of education and experience.
• Knowledge of arts programming and producing practices with the ability to apply these to project management, artist engagement, and implementation.
• Demonstrated experience with performing arts institutions and administrative practices, program management, artist/services, contract management, contract negotiation, and institutional finance procedures.
• Strong project tracking and organizational skills, with the ability to manage multiple projects concurrently, anticipate obstacles, and implement corrective actions proactively.
• Proficiency in technology and technology-based communications, as well as full proficiency in computer use: Word, Excel, PowerPoint, and Outlook, is required. Basic knowledge of Adobe Acrobat for document editing is beneficial.
• Must have a reliable source of transportation;
• Must be able to work occasional evenings and weekends, including holidays;
• Other duties as assigned.

Responsibilities

• Utilize established contract language and procedures for legal approvals; draft and execute templatized agreements across the division.
• Develop and maintain an understanding of organization-specific contractual requirements, including tax obligations, insurance requirements, and other business-mandated provisions.
• Support the Business Manager with negotiation and creation of complex agreements.
• Support the Business Manager with drafting and executing simple performance union agreements and HR/payroll paperwork needed to support those contracts.
• Partner with TMC Arts Program Managers and internal departments to ensure contractual terms align with the project scope, operational needs, and organizational requirements.
• Create, code, process, and track payment requests for contracts administered.
• Submit Tulip Insurance requests.
• Collect, track, and manage COIs and accompanying waivers
• Communicate anticipated new hires to Payroll and HR; Submit new hire packets to Payroll
• Complete and submit I9 paperwork for applicable new hires.
• Work evenings, weekends, and holidays as needed
• Other duties as assigned.

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Adobe Acrobat

Job description

The Music Center in Los Angeles is seeking a Producing Administrator to manage cross-division contract work and support program administration. You will implement contract language, coordinate with program managers, and ensure terms meet project scope and organizational needs.

You will prepare and track payments, assist with union agreements and HR/payroll tasks, and handle multiple projects with strong organization.