Procurement Specialist: Vendor Relations & POs

Yulista Holding, LLC; Portland (ME); On-site; USD 48,000 - 72,000; Full time

Benefits offered by this job

Competitive wages and bonus programs

Tuition reimbursement

Health insurance through FEHB

Job summary

Brice Environmental Services Corporation is seeking a Procurement Coordinator to support the Contracts Team with end-to-end purchasing, vendor documentation, and procurement records. You will help ensure accuracy, maintain digital files, and coordinate with internal teams and vendors to keep processes running smoothly.

The role emphasizes extreme precision, strong customer service, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• Associate or bachelor’s degree in business administration, supply chain management, finance, or a related field (equivalent experience also accepted).
• Two to Four years of experience in a procurement, purchasing, or administrative operations role.
• Working knowledge of procurement and purchasing processes.
• Excellent organizational and time management skills.
• Strong attention to details and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Technical Skills: High proficiency in Microsoft software and advanced skills in Microsoft Excel (data tracking, VLOOKUPs, pivot tables).
• Preferred Qualifications: Experience with document management or workflow systems preferred.

Responsibilities

• Assist with purchase requisitions, purchase orders, vendor documentation, insurance documentation, and procurement records.
• Maintain accurate procurement files, databases, trackers and electronic records.
• Assist with vendor onboarding, updates and documentation.
• Monitor procurement requests and follow up on outstanding information and approvals.
• Coordinate with internal departments, vendors, Accounts Payable, Project Teams, and other stakeholders.
• Assist with obtaining quotes, preparing documentation, and routing procurement requests.
• Track purchasing activity and provide status updates as needed.
• Review documents for completeness, accuracy and compliance with internal procedures.
• Support procurement reporting, audits, and process improvement initiatives.
• Perform general administrative duties to support the Contracts Team.
• Vendor Management & Compliance Relationship Development: Serve as the main point of contact for external vendors, fostering strong, collaborative, and long-term partnerships.
• Performance Tracking: Monitor, evaluate, and document vendor performance.
• Compliance Oversight: Collect, review, and maintain up-to-date vendor documentation, including insurance certificates, diversity certifications, and tax forms.
• Issue Resolution: Resolve vendor discrepancies quickly.
• Administrative & Organizational Excellence Data & System Management: Input and maintain precise data in the procurement system, ensuring all vendor profiles are accurate.
• Document Control: Organize and archive all procurement records and correspondence in a highly structured, easily searchable digital filing system.
• Requisition Processing: Review departmental purchase requisitions for completeness, policy compliance, and accurate coding before turning them into purchase orders.
• Tracking & Reporting: Maintain detailed trackers for contract expiration.

Skills

Team collaboration

Customer service

Attention to detail

Multitasking

Education

Associate or bachelor’s degree in business administration, supply chain management, finance, or a related field

Tools

Microsoft Excel

Job description

Brice Environmental Services Corporation is seeking a Procurement Coordinator to support the Contracts Team with end-to-end purchasing, vendor documentation, and procurement records. You will help ensure accuracy, maintain digital files, and coordinate with internal teams and vendors to keep processes running smoothly.

The role emphasizes extreme precision, strong customer service, and the ability to manage multiple priorities in a fast-paced environment.