Procurement Coordinator: Vendor Relations & Data Tracking

Calista Brice LLC; Anchorage (AK); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Competitive wages

Bonus programs

Tuition reimbursement

Health insurance

401(K) match

Paid time off

Job summary

Brice Environmental Services Corporation seeks a Procurement Coordinator to support the Contracts Team with end-to-end purchasing activities, vendor documentation, purchase orders, and procurement records. You will manage supplier relationships, ensure compliance, and maintain immaculate digital records in a fast-paced environment.

This role emphasizes vendor onboarding, tracking, reporting, and cross-functional coordination with Accounts Payable and Project Teams.

Qualifications

• Associate or bachelor’s degree in business administration, supply chain management, finance, or related field (equivalent experience also accepted).
• Two to four years of experience in procurement, purchasing, or administrative operations.
• Working knowledge of procurement and purchasing processes.
• Excellent organizational and time management skills.
• Strong attention to details and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Technical Skills: High proficiency in Microsoft software and advanced skills in Microsoft Excel (data tracking, VLOOKUPs, pivot tables).

Responsibilities

• Assist with purchase requisitions, purchase orders, vendor documentation, insurance documentation, and procurement records.
• Maintain accurate procurement files, databases, trackers and electronic records.
• Assist with vendor onboarding, updates and documentation.
• Monitor procurement requests and follow up on outstanding information and approvals.
• Coordinate with internal departments, vendors, Accounts Payable, Project Teams, and other stakeholders.
• Assist with obtaining quotes, preparing documentation, and routing procurement requests.
• Track purchasing activity and provide status updates as needed.
• Review documents for completeness, accuracy and compliance with internal procedures.
• Support procurement reporting, audits, and process improvement initiatives.
• Perform general administrative duties to support the Contracts Team.
• Relationship Development: main contact for external vendors, fostering partnerships.
• Performance Tracking: monitor and document vendor performance.
• Compliance Oversight: maintain vendor documentation including insurance certificates, diversity certifications, and tax forms.
• Issue Resolution: resolve vendor discrepancies quickly.

Skills

Teamwork

Communication skills

Independent work

Education

Associate or bachelor’s degree in business administration, supply chain management, finance, or a related field

Tools

Microsoft Excel

Microsoft Office

Job description

Brice Environmental Services Corporation seeks a Procurement Coordinator to support the Contracts Team with end-to-end purchasing activities, vendor documentation, purchase orders, and procurement records. You will manage supplier relationships, ensure compliance, and maintain immaculate digital records in a fast-paced environment.

This role emphasizes vendor onboarding, tracking, reporting, and cross-functional coordination with Accounts Payable and Project Teams.