Procurement Coordinator: Vendor Relations & Compliance

Calista Brice LLC; Portland (ME); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

401(K) match

Tuition reimbursement

Paid time off

Life Insurance

Dental and Vision Insurance

Employee Assistance Program

Job summary

Brice Environmental Services Corporation is seeking a Procurement Coordinator to provide administrative and operational support to the Contracts Team, ensuring procurement records are accurate and organized in a fast-paced environment.

The role focuses on vendor management, requisitions, and compliance, with a strong emphasis on data accuracy, documentation control, and cross-functional coordination with Accounts Payable, project teams, and suppliers.

Qualifications

• Two to four years of experience in a procurement, purchasing, or administrative operations role.
• Working knowledge of procurement and purchasing processes.
• Excellent organizational and time management skills.
• Strong attention to details and accuracy.

Responsibilities

• Assist with purchase requisitions, purchase orders, vendor documentation, insurance documentation, and procurement records.
• Maintain accurate procurement files, databases, trackers and electronic records.
• Assist with vendor onboarding, updates and documentation.
• Monitor procurement requests and follow up on outstanding information and approvals.
• Coordinate with internal departments, vendors, Accounts Payable, Project Teams, and other stakeholders.
• Assist with obtaining quotes, preparing documentation, and routing procurement requests.
• Track purchasing activity and provide status updates as needed.
• Review documents for completeness, accuracy and compliance with internal procedures.
• Support procurement reporting, audits, and process improvement initiatives.
• Perform general administrative duties to support the Contracts Team.

Skills

Procurement experience

Advanced Excel

Microsoft Office

Attention to detail

Strong communication

Education

Associate or bachelor’s degree in business/supply chain

Job description

Brice Environmental Services Corporation is seeking a Procurement Coordinator to provide administrative and operational support to the Contracts Team, ensuring procurement records are accurate and organized in a fast-paced environment.

The role focuses on vendor management, requisitions, and compliance, with a strong emphasis on data accuracy, documentation control, and cross-functional coordination with Accounts Payable, project teams, and suppliers.