Procurement Specialist I: Order Management & Vendor Liaison

Essentia Health; Minnesota; On-site; USD 28,000 - 39,000; Full time

Job summary

Essentia Health is seeking a detail-oriented Purchase Order Specialist in Minnesota to ensure all PO activity is issued, tracked, and closed accurately. You will transition requisitions to POs, follow up on confirmations, and monitor order status through receipt and invoicing, collaborating with vendors and multiple internal teams to resolve issues.

The role emphasizes data quality, timely escalation, and continuous improvement in procurement processes, with responsibilities ranging from manual

Qualifications

• 2 years Supply Chain Experience.
• Beginner-level data management skills - review and update
• Prompt and appropriate customer service skills
• Promptly escalates for assistance to resolve open issues
• Participate in process development or continuous improvement activities

Responsibilities

• Manually key requisitions to purchase orders
• Send purchase orders to vendors
• Obtain and enter purchase order confirmations (manual & EDI)
• Update and maintain purchase order status through product receipt
• Expedite and follow up on past due orders
• Beginner-level data management skills - review and update
• Prompt and appropriate customer service skills
• Promptly escalates for assistance to resolve open issues
• Participate in process development or continuous improvement activities

Skills

Data management

Customer service

Communication

Process improvement

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Essentia Health is seeking a detail-oriented Purchase Order Specialist in Minnesota to ensure all PO activity is issued, tracked, and closed accurately. You will transition requisitions to POs, follow up on confirmations, and monitor order status through receipt and invoicing, collaborating with vendors and multiple internal teams to resolve issues.

The role emphasizes data quality, timely escalation, and continuous improvement in procurement processes, with responsibilities ranging from manual