Procurement Agent I

1000 Essentia Health; United States; Hybrid; USD 30,000 - 45,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) with employer contributions

Tuition reimbursement and professional

Job summary

Essentia Health is seeking an experienced Purchasing/Procurement specialist to ensure purchase orders are issued and monitored through closure. You will transition requisitions to POs, follow up on orders, and maintain data accuracy across systems.

This collaborative role works with multiple departments and vendors to resolve open issues promptly. The position offers day-shift hours with potential remote/hybrid options, and requires basic data management and customer service skills.

Qualifications

• 2 years of supply chain experience required.
• Basic Microsoft Office Suite including Excel (Outlook, Word, PowerPoint) experience.

Responsibilities

• Manual entry of requisitions to purchase orders.
• Send purchase orders to vendors and obtain confirmations (manual & EDI).
• Update PO status through product receipt and close orders after invoice payment.
• Expedite and follow up on past due orders; resolve issues and escalate when needed.

Skills

Supply chain experience

Microsoft Excel

Data entry

Education

Bachelor's degree

Tools

EDI

Job description

Building Location: Essentia Health Distribution Center Department: 1007710 PURCHASING - EH SS

Job Description: This position is responsible for ensuring all purchase orders are issued and monitored for the organization through closure. Open order management is maintained through product receipt while ensuring data accuracy from requisition through closure upon invoice payment. Requires the ability to transition requisitions to purchase orders, follow-up, and maintain order status with a high level of accuracy across multiple systems. This is a collaborative position and works with many other departments and vendors to ensure orders and needs are addressed and communicated. Works to resolve any open issues but escalates promptly when assistance is needed.

Key Responsibilities:

• Manually key requisitions to purchase orders
• Send purchase orders to vendors
• Obtain and enter purchase order confirmations (manual & EDI)
• Update and maintain purchase order status through product receipt
• Expedite and follow up on past due orders
• Beginner-level data management skills – review and update
• Prompt and appropriate customer service skills
• Promptly escalates for assistance to resolve open issues
• Participate in process development or continuous improvement activities

Required Qualifications:

• 2 years Supply Chain Experience
• Basic Microsoft Office Suite Experience including Outlook, Word, Excel, and PowerPoint (create, open, modify, save, and send).
• Will consider equivalent tool experience

Preferred Qualifications:

• Bachelor’s degree
• Healthcare Supply Chain Experience and/or product line knowledge
• Data management skills including data analysis, report evaluation and/or creation
• Professional and prompt customer service with the ability to communicate effectively with both internal and external stakeholders

Current certification from Association for Supply Chain Management (ASCM), Institute for Supply Management (ISM), International Society of Logistics (SOLE), Association for Supply Chain Management (NCMA), Council of Supply Chain Management Professionals (CSCMP), Institute of Business Forecasting & Planning (IBF), Project Management Institute (PMI), or Institute for Process Excellence (IpX)

Licensure/Certification Qualifications:

• FTE: 1
• Possible Remote/Hybrid Option: Remote
• Shift Rotation: Day Rotation (United States of America)
• Shift Start Time: 8:00 AM
• Shift End Time: 4:30 PM
• Weekends: Holidays: No
• Call Obligation: No
• Union: Union
• Posting Deadline:
• Compensation Range: $21.72 - $32.58

Employee Benefits at Essentia Health:

• Our comprehensive benefits include medical, dental, vision, life, and disability insurance, along with supplemental options to fit your needs.
• We offer a 401(k) plan with employer contributions to help you plan for the future, and we invest in your professional development through training, tuition reimbursement, and educational programs.
• To help you thrive both at work and at home, we provide flexible scheduling, generous time off, and wellness resources focused on your physical, mental, and emotional health.
• Please note that benefit eligibility may vary.
• For full details, refer to your benefit summary or contact our HR Service Center at [phone].

Essentia Health seeks employees who embrace our commitment to patient- and family-centered care in communities both large and small. We're looking for people who are committed to making patients and their families feel known and understood. People who understand what it means to be Here with you. People who are willing to use their strengths to help others.

Our Values Quality | Hospitality | Respect | Joy | Justice | Stewardship | Teamwork

Essentia Health is an Equal Opportunity/Affirmative Action Employer.

Essentia Health does not discriminate in employment because of age, color, creed, culture, disability (physical or mental), ethnicity, familial status, gender identity or expression, genetic information, language, local Human Rights Commission activity, national origin, military service, race, religion, sex, sexual orientation, socioeconomic status, or public assistance status.

Job offers are contingent upon successful completion of post-offer screenings. Screenings includes verification of your legal right to work in the United States, a health screening and immunization review, verification of applicable licensure, certifications, education, and experience, and background checks including criminal, urine drug screen and MVR where required.

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