Procurement Specialist

State-of-West-Virgini; West Virginia; On-site; USD 55,000 - 85,000; Full time

Job summary

State of West Virginia in the General Services Division seeks a senior procurement specialist to manage advanced purchasing activities for a wide range of goods and services, including multi-million contracts. You will oversee the competitive bid process, ensure compliance with state laws, and coordinate requisitions with internal requestors.

The role requires strong analytical and organizational skills, experience with bid processes, and the ability to communicate effectively with diverse

Qualifications

• Bachelor's degree from a regionally accredited college or university.
• Two (2) years of full-time or equivalent part-time paid experience in purchasing for a centralized function.

Responsibilities

• Reviews purchase requests, determines available sources, collects and analyzes bids.
• Prepares requisitions, correspondence, and reports.
• Schedules pre-bid meetings and bid openings; reviews bids for cost efficiency.
• Oversees purchase orders, tracks obligations, and resolves issues with staff and vendors.

Skills

State procurement laws

Volume purchasing

Inventory control

Records retention

Technical data analysis

Effective communication

Relationship building

Forklift operation

Education

Bachelor's degree

Master's degree substitution

Job description

This position is a full-performance procurement position in the Business Management Section of the General Services Division. Under general supervision and in an environment where priorities are ever-changing, this position performs advanced-level purchasing of a wide variety of goods and services, ranging from small dollar purchases to multi-million dollar design and construction contracts that require great attention to detail and knowledge of AIA documentation.

This role is responsible for overseeing the competitive bid process, reviewing and awarding purchase orders, ensuring compliance with state purchasing laws.

Daily responsibilities include ensuring requisitions are accurate and compliant, researching potential vendors, preparing the appropriate documents, scheduling pre-bid meetings and bid openings. Also responsible for tracking and monitoring Agency and Central purchase orders. Reviews requisitions while working directly with GSD requestors to prepare complex specifications for needed goods and services while ensuring we follow procedures for competitive bidding. Will be responsible for resolving any purchasing issues for internal staff as well as assisting vendors.

This position is also charged with having a P-card, monthly reconciliation and meeting imposed deadlines.

The work this position is responsible for requires specialized knowledge of state purchasing laws, strong analytical and organizational skills, and the ability to communicate effectively with differing personalities and experience levels. Preference will be given for having previous experience working in wvOASIS performing procurement functions.

• Reviews purchase requests and determines if required merchandise is available through internal resources and/or agency or statewide contracts if bids must be solicited; collects bids, secures bids, holds public bid openings, prepares bid tabulations if required, and reviews bids to determine the most cost efficient, meeting the requirements of the requisition.
• Checks requisitions for accuracy, completeness, and clarity; corrects any ambiguities in purchase orders and adds needed information.
• Creates, prepares and/or composes requisitions, correspondence, memoranda, and reports.
• Records order and requisition number and delivery data.
• Contacts agency purchasers and vendors to resolve problems related to incorrect or late deliveries, and/or problems with quality of goods or services purchased.
• Advises agency officials on purchasing procedures; changes in commodity specifications.
• Conducts market research which may include research and/or contacting vendors and suppliers, manufacturers and testing facilities to gain information on new products, sources of supply, changes in product specifications, price changes and design and capabilities of commodities.
• Assists in developing minimum standards and specifications for new commodities.
• May oversee annual physical inventory control.
• May assign and review work of subordinate personnel; may train others.
• May review, audit, and pay invoices.
• May prepare weekly, monthly, quarterly or annually reports of awards and bid amounts.
• May review and sign purchase orders.

Knowledge, Skills and Abilities

• Knowledge of the State purchasing laws, rules and regulations.
• Knowledge of the principles and practices of volume purchasing of goods and services.
• Knowledge of the various types and grades of commodities and sources of supply.
• Knowledge of inventory control procedures.
• Knowledge of records retention and disposal.
• Ability to gather and analyze technical data relating to the characteristics of highly complex and varied commodities.
• Ability to communicate effectively, both orally and in writing.
• Ability to establish and maintain effective working relationships.
• Ability to operate a forklift may be required for some positions.

Training:

Bachelor's degree from a regionally accredited college or university.

OR

Substitution: Full-time or equivalent part-time paid experience as described below may substitute for the required training at the rate of one (1) year of experience for 30 credit hours of education.

AND

Experience: Two (2) years of full-time or equivalent part-time paid experience in a broad range of purchasing of commodities or services in a centralized purchasing function for use in the operation of a private industry or governmental unit. Purchasing experience must be for direct use of the industry or governmental unit, not for retail sales.

OR

Substitution: A Master's degree from a regionally accredited college or university may substitute for the required experience at a rate of one (1) year of experience for 15 semester hours of education not to exceed two (2) years.