Procurement Associate

State-of-West-Virgini; West Virginia; On-site; USD 55,000 - 75,000; Full time

Job summary

State of West Virginia is seeking a procurement professional in the General Services Division's Business Management Section. The role involves advanced purchasing of diverse goods and multi-million dollar contracts, with emphasis on compliance and detailed AIA documentation.

Responsibilities include overseeing bid processes, awarding purchase orders, ensuring adherence to state purchasing laws, and supporting requisition accuracy.

Qualifications

• High school diploma or equivalent is required.
• Four years of full-time or equivalent part-time paid clerical experience including purchasing and inventory.
• Bachelor's degree from a regionally accredited college or university may substitute for the required experience.

Responsibilities

• Oversee the competitive bid process and review/award purchase orders.
• Ensure compliance with state purchasing laws and agency procedures.
• Maintain accurate requisitions, research potential vendors, and prepare the necessary documents.
• Schedule pre-bid meetings and bid openings; monitor agency and Central purchase orders.
• Work with GSD requestors to prepare complex specifications and ensure proper bidding procedures.
• Resolve purchasing issues for internal staff and assist vendors; manage P-card reconciliations and deadlines.

Skills

Procurement

Competitive bidding

Vendor research

Documentation

Attention to detail

Communication

Education

High school diploma or equivalent

Bachelor's degree may substitute for required experience

Tools

P-card

Job description

This position is a full-performance procurement position in the Business Management Section of the General Services Division. Under general supervision and in an environment where priorities are ever-changing, this position performs advanced-level purchasing of a wide variety of goods and services, ranging from small dollar purchases to multi-million dollar design and construction contracts that require great attention to detail and knowledge of AIA documentation.

This role is responsible for overseeing the competitive bid process, reviewing and awarding purchase orders, ensuring compliance with state purchasing laws.

Daily responsibilities include ensuring requisitions are accurate and compliant, researching potential vendors, preparing the appropriate documents, scheduling pre-bid meetings and bid openings. Also responsible for tracking and monitoring Agency and Central purchase orders. Reviews requisitions while working directly with GSD requestors to prepare complex specifications for needed goods and services while ensuring we follow procedures for competitive bidding. Will be responsible for resolving any purchasing issues for internal staff as well as assisting vendors.

This position is also charged with having a P-card, monthly reconciliation and meeting imposed deadlines.

The work this position is responsible for requires specialized knowledge of state purchasing laws, strong analytical and organizational skills, and the ability to communicate effectively with differing personalities and experience levels. Preference will be given for having previous experience working in wvOASIS performing procurement functions.

• Training: High school diploma or the equivalent.
• Experience: Four (4) years of full-time or equivalent part-time paid clerical experience which included purchasing supplies and maintaining inventory.
• Substitution: Bachelor's degree from a regionally accredited college or university may substitute for the required experience.