Procurement Specialist, Senior

West Virginia; Charleston (WV); On-site; USD 80,000 - 120,000; Full time

Job summary

West Virginia is seeking a high-level procurement leader to manage a broad range of purchasing activities, from small dollar items to multi-million contracts, ensuring compliance with state laws and regulations.

The role includes overseeing bids, approving purchase orders, and serving as lead worker with signature authority, while coordinating with internal requestors to develop precise specifications and cost analyses.

Qualifications

• Knowledge of state purchasing laws, rules and regulations.
• Experience with competitive bidding processes and contract administration for government or private sector.
• Ability to analyze technical data and prepare complex specifications.
• Strong written and verbal communication skills.
• Supervisory or lead-worker responsibilities and signature authority on procurement documents.

Responsibilities

• Oversee competitive bid process and award purchase orders.
• Ensure compliance with state purchasing laws and regulations.
• Coordinate requisitions, vendor research, and preparation of complex specifications.
• Lead and supervise staff, delegating work and providing training as needed.
• Maintain P-card with higher dollar payment authority and monthly reconciliation.

Skills

State purchasing laws

Competitive bidding

Vendor research

P-card authority

Contract management

Communication

Analytical skills

Budget/cost analysis

Education

Bachelor's degree

Job description

This position is a high-level procurement position in the Business Management Section of the General Services Division. Under limited supervision and in an environment where priorities are ever-changing, this position performs advanced-level purchasing of a wide variety of goods and services, ranging from small dollar purchases to multi-million dollar design and construction contracts that require great attention to detail and knowledge of AIA documentation.

This role is responsible for overseeing the competitive bid process, reviewing and awarding purchase orders, ensuring compliance with state purchasing laws, and serves as lead worker with signature authority for agency procurement documents.

Daily responsibilities include ensuring requisitions are accurate and compliant, researching potential vendors, preparing the appropriate documents, scheduling pre-bid meetings and bid openings. Also responsible for tracking and monitoring Agency and Central purchase orders. Reviews and approves requisitions, work directly with GSD requestors to prepare complex specifications for needed goods and services while ensuring we follow procedures for competitive bidding. Will be responsible for resolving any purchasing issues for internal staff as well as assisting vendors.

Responsible for auditing purchases for compliance, preparing various reports upon request, assigning and reviewing the work of subordinate personnel, and conducting market research and cost analysis. Will act as back-up to the Procurement Supervisor to fulfil their supervisory responsibilities in their absence. Will assign and review work of subordinate personnel; recommend and provide training to subordinate staff, as needed.

This position is also charged with having a P-card with a larger dollar payment authority, monthly reconciliation and meeting imposed deadlines. This position is designated as “Essential” and tasked with being available during emergency situations, along with the Procurement Supervisor, to make necessary purchases.

The work this position is responsible for requires specialized knowledge of state purchasing laws, strong analytical and organizational skills, and the ability to communicate effectively with differing personalities and experience levels. Preference will be given for having previous experience working in wvOASIS performing procurement functions.

Knowledge, Skills and Abilities

• Knowledge of the State purchasing laws, rules and regulations.
• Knowledge of the principles and practices of volume purchasing of goods and services.
• Knowledge of the various types and grades of commodities and sources of supply.
• Knowledge of safe handling procedures and shipping methods for equipment and supplies.
• Ability to gather and analyze technical data relating to the characteristics of highly complex and varied commodities.
• Ability to communicate effectively, both orally and in writing.
• Ability to establish and maintain effective working relationships.
• Ability to maintain complex inventory.
• Ability to operate a forklift may be required for some positions.

Training:

• Bachelor's degree from a regionally accredited college or university.
• OR
• Substitution: Full-time or equivalent part-time paid experience as described below may substitute for the required training at the rate of one (1) year of experience for 30 credit hours of education.
• AND
• Experience: Three (3) years of full-time or equivalent part-time paid experience in a broad range of purchasing of commodities or services in a centralized purchasing function for use in the operation of a private industry or governmental unit. Purchasing experience must be for direct use of the industry or governmental unit, not for retail sales.
• OR
• Substitution: A Master's degree from a regionally accredited college or university may substitute for the required experience at a rate of one (1) year of experience for 15 semester hours of education not to exceed two (2) years.