Procurement Associate

West Virginia; Charleston (WV); On-site; USD 65,000 - 90,000; Full time

Job summary

West Virginia General Services Division is seeking a full-performance procurement professional to handle advanced purchasing of diverse goods and services, from small to multi-million dollar contracts.

Under supervision in a dynamic environment, you will oversee competitive bidding, review purchase orders, ensure compliance with state purchasing laws, and coordinate requisitions with GSD requestors to craft detailed specifications.

Qualifications

• High school diploma or equivalent.
• Four years of full-time or equivalent part-time clerical experience including purchasing supplies and maintaining inventory.
• Bachelor's degree may substitute for the required experience.

Responsibilities

• Oversee the competitive bid process, review and award purchase orders.
• Ensure compliance with state purchasing laws.
• Ensure requisitions are accurate and compliant; research potential vendors; prepare documents; schedule pre-bid meetings and bid openings.
• Track and monitor Agency and Central purchase orders; resolve purchasing issues for internal staff and assist vendors.
• Maintain P-card, monthly reconciliation, and meet imposed deadlines.

Skills

Procurement

Purchasing

Vendor research

Bid process

P-card reconciliation

Education

High school diploma

Bachelor's degree substitute for experience

Job description

This position is a full-performance procurement position in the Business Management Section of the General Services Division. Under general supervision and in an environment where priorities are ever-changing, this position performs advanced-level purchasing of a wide variety of goods and services, ranging from small dollar purchases to multi-million dollar design and construction contracts that require great attention to detail and knowledge of AIA documentation.

This role is responsible for overseeing the competitive bid process, reviewing and awarding purchase orders, ensuring compliance with state purchasing laws.

Daily responsibilities include ensuring requisitions are accurate and compliant, researching potential vendors, preparing the appropriate documents, scheduling pre-bid meetings and bid openings. Also responsible for tracking and monitoring Agency and Central purchase orders. Reviews requisitions while working directly with GSD requestors to prepare complex specifications for needed goods and services while ensuring we follow procedures for competitive bidding. Will be responsible for resolving any purchasing issues for internal staff as well as assisting vendors.

This position is also charged with having a P-card, monthly reconciliation and meeting imposed deadlines.

The work this position is responsible for requires specialized knowledge of state purchasing laws, strong analytical and organizational skills, and the ability to communicate effectively with differing personalities and experience levels. Preference will be given for having previous experience working in wvOASIS performing procurement functions.

• Training: High school diploma or the equivalent.
• Experience: Four (4) years of full-time or equivalent part-time paid clerical experience which included purchasing supplies and maintaining inventory.
• Substitution: Bachelor's degree from a regionally accredited college or university may substitute for the required experience.