Procurement Order Orchestrator

Socket.dev; New Ulm (MN); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Employee assistance program

Health insurance

Health savings account

Life insurance

Paid time off

Referral program

Retirement plan

Vision insurance

Job summary

Beacon Promotions Inc DBA Mixie, a Minnesota-based company, seeks a Procurement Order Management Coordinator to oversee purchase orders through ERP systems, coordinating with suppliers and internal teams to ensure timely order execution and invoicing. This role builds product knowledge and supports scheduling and inventory processes.

The ideal candidate will manage order status updates, collaborate across departments, and maintain data accuracy while delivering exceptional service in a

Qualifications

• Data Entry and Logistics experience is an asset.
• Positive attitude and willingness to learn.
• Flexibility to multi-task in a fast-paced technical environment.
• Strong attention to detail and commitment to data accuracy.
• Excellent interpersonal, verbal and written skills.
• Proficient with Microsoft Office, particularly Excel and Outlook.
• Strong organizational and problem-solving skills.
• Detail oriented with time management and effective communication.
• Experience working directly with suppliers and customers.

Responsibilities

• Provide proactive updates to customers and internal stakeholders regarding order status, shipment schedules, delays, and exceptions.
• Answer inquiries related to order status, delivery dates, and shipment tracking.
• Collaborate with Sales, Purchasing, Receiving, Shipping, and Production to ensure timely communication.
• Coordinate schedule changes that impact customer delivery commitments.
• Assist in prioritizing orders to meet customer needs and production requirements.
• Ensure ERP data integrity through accurate maintenance of purchase orders, receipts, pricing, and order status.
• Timely Creation of Inbound Shipments in ERP system.
• Support timely order invoicing through accurate order completion and system updates.
• Ensure purchase orders align with purchasing policies and inventory requirements.
• Complete all other work duties and special projects as assigned.
• Serve as a primary point of contact for suppliers regarding open orders.
• Follow up order confirmations, schedule changes, delayed shipments, and back orders.
• Escalate supply issues or risks that may impact customer deliveries or inventory availability.
• Build effective working relationships with suppliers to improve communication and supply reliability while holding suppliers accountable on agreed upon delivery dates.

Skills

Data entry

Logistics experience

Attention to detail

Interpersonal skills

Verbal and written communication

Microsoft Office

Organizational skills

Problem solving

Supplier/customer liaison

Tools

Excel

Outlook

Job description

Beacon Promotions Inc DBA Mixie, a Minnesota-based company, seeks a Procurement Order Management Coordinator to oversee purchase orders through ERP systems, coordinating with suppliers and internal teams to ensure timely order execution and invoicing. This role builds product knowledge and supports scheduling and inventory processes.

The ideal candidate will manage order status updates, collaborate across departments, and maintain data accuracy while delivering exceptional service in a