Procurement Operations Specialist – AI-Driven, Tactical Buyer

BayOne Solutions; San Francisco (CA); Hybrid; USD 99,000 - 165,000; Full time

Job summary

BayOne Solutions is seeking a Senior Procurement Specialist for Finance Ops. This hybrid role supports procurement operations across multiple sites including San Francisco, Seattle, and New York, on a 12-month contract with potential extension.

You will act as the front door for purchase requests, shepherding them from intake to approved purchase orders, coordinating with Legal, Security, IT, and Finance, and ensuring clean data for month-end close.

Qualifications

• 3 to 5+ years in procurement operations or related finance roles.
• Experience running procure-to-pay cycles in high-volume environments.
• Understanding of contract review processes across procurement, legal, and requester.
• Knowledge of GL and spend coding in financial controls.

Responsibilities

• Serve as the day-to-day procurement partner for a portfolio of business teams, guiding requests from initial to approved PO and a signed agreement.
• Review purchase requests and their supporting documents for completeness, accuracy, and alignment with procurement policy.
• Coordinate cross-functional reviews with Legal, Security, Privacy, IT, and Finance to keep requests moving and unblock blockers.
• Translate procurement, legal, and finance requirements into plain language for business partners.
• Manage purchase orders across their lifecycle, including issuance, change orders, and periodic open PO reviews.
• Partner with Accounts Payable and vendors to resolve invoice and payment questions tied to your portfolio.
• Support month end close by gathering spend and accrual inputs and explaining variances.
• Be a visible, responsive point of contact for your business teams in Slack and office hours; escalate true blockers with context.
• Maintain playbooks and process documentation; explore AI tools to remove manual work.

Skills

Procurement operations

Purchase order processing

Vendor management

Cross-functional collaboration

SOW/contract basics

Tools

Zip

Coupa

Workday

NetSuite

Job description

BayOne Solutions is seeking a Senior Procurement Specialist for Finance Ops. This hybrid role supports procurement operations across multiple sites including San Francisco, Seattle, and New York, on a 12-month contract with potential extension.

You will act as the front door for purchase requests, shepherding them from intake to approved purchase orders, coordinating with Legal, Security, IT, and Finance, and ensuring clean data for month-end close.