Procurement AI Enablement Manager

Swoon; San Francisco (CA); On-site; USD 96,432 - 130,872; Full time

Job summary

A fast-moving AI company in San Francisco is seeking a Procurement Specialist to enhance and optimize its procurement processes. This role involves improving employee experiences with a procurement system, redesigning workflows, and integrating AI solutions. The ideal candidate will have hands-on experience with similar platforms and a strong understanding of workflow management. This is an opportunity for immediate impact and career growth, with a high chance of extending or converting to a full-time position.

Qualifications

• Hands-on experience configuring procurement systems.
• Strong understanding of compliance concepts.
• High execution orientation in a fast-paced environment.

Responsibilities

• Improve the employee experience in procurement workflows.
• Redesign intake forms and buying flows to enhance user experience.
• Optimize workflows, routing rules, and approvals.
• Identify bottlenecks using data and feedback for improvements.
• Partner with departments to align workflows with needs.
• Operationalize AI-enabled procurement workflows.
• Create documentation and training materials for users.

Skills

Experience administering or configuring Zip or similar platforms

Understanding of procurement intake and workflow orchestration

Comfort with systems owning end to end

Practical mindset around AI and automation

Execution-oriented and comfortable in ambiguity

Data-driven and UX-minded

Job description

Contract with potential to extend or convert (6-12 months)

Pay: $70–$95/hr

About the role

We are supporting a fast-moving, product-driven AI company building out its Procurement Center of Excellence. This role is focused on owning and improving the procurement intake experience, with a strong emphasis on systems, workflows, automation, and AI enablement.

This is not a sourcing or buying role. It is a hands-on role for someone who enjoys configuring tools, improving user experience, and operating in a high-growth, fast-changing environment.

What you’ll do

• Own and continuously improve the end-to-end employee experience in Zip, the single front door for procurement and spend requests
• Redesign intake forms, questions, conditional logic, and guided buying flows to reduce friction while maintaining compliance
• Configure and optimize workflows including routing rules, approvals, automations, and cross‑functional handoffs
• Identify bottlenecks using request data and user feedback, then ship high‑impact improvements quickly
• Partner with Finance, Legal, Security, Privacy, and IT to ensure workflows align with controls and reporting needs
• Help expand and operationalize AI‑enabled procurement workflows, including AI agents that support intake, triage, and review
• Create runbooks, documentation, training materials, and change communications to support adoption and scale

What we’re looking for

• Hands‑on experience administering or configuring Zip or a similar intake‑to‑procure / intake‑to‑pay platform
• Strong understanding of procurement intake, workflow orchestration, and compliance‑by‑design concepts
• Comfort owning systems end to end without relying on Finance or IT to make changes
• Practical mindset around AI and automation and how it can improve real workflows
• Highly execution‑oriented and comfortable operating in ambiguity
• Data‑driven and UX‑minded, with the ability to prove impact through metrics

Nice to have

• Experience working closely with Security, Privacy, Risk, or Third‑Party teams
• Exposure to AI agents, automation tools, or workflow intelligence platforms
• Background in product operations, procurement operations, or systems enablement

Why this role

• High visibility work with monthly leadership reporting
• Real ownership of a core procurement system
• Opportunity to make immediate, visible improvements to employee experience
• Strong likelihood of extension and potential conversion to full‑time