Procurement Operations Coordinator

Black & McDonald Limited; Kansas City (MO); On-site; USD 36,000 - 54,000; Full time

Job summary

Black & McDonald is seeking a Procurement Administrator to support the procurement function, handling vendor records, PO processing, transaction monitoring, and compliance. The role offers foundational procurement exposure while assisting internal stakeholders and operations.

The position emphasizes accuracy, organization, and strong communication as you handle PO updates, vendor inquiries, and reporting tasks in a collaborative environment.

Qualifications

• High School Diploma or equivalent.
• 0-2 years relevant accounting experience.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Knowledge of ERP systems and procurement applications.
• Strong customer service and stakeholder support skills.
• Strong organizational and record management skills.
• Strong communication and documentation skills.
• Ability to review transactions for accuracy and completeness.

Responsibilities

• Create and maintain purchase orders and supporting documentation.
• Process purchase order updates, revisions, and closures.
• Maintain vendor records and master data within company systems.
• Monitor open purchase orders and follow up on outstanding items.
• Respond to routine vendor and internal stakeholder inquiries.
• Assist with resolving purchase order, receiving, and invoice discrepancies.
• Coordinate with vendors and internal departments regarding procurement transactions.
• Greet guests and visitors in a professional and courteous manner.
• Screen, direct, and respond to incoming calls, emails, and general inquiries.
• Manage incoming and outgoing mail and courier shipments.
• Process and coordinate FedEx and other shipping requests.
• Monitor and replenish office supply inventory as required.
• Maintain a clean, organized, and professional reception area.
• Provide front desk coverage and administrative support from 12:00 PM to 5:30 PM.
• Prepare procurement reports and transaction tracking information.
• Support adherence to procurement policies, procedures, and approval requirements.
• Maintain accurate procurement records and supporting documentation.

Skills

Excel

MS Office

ERP systems

Customer service

Documentation

Communication

Detail-oriented

Teamwork

Education

High School Diploma or equivalent

Tools

Procurement software

ERP software

Job description

Black & McDonald is seeking a Procurement Administrator to support the procurement function, handling vendor records, PO processing, transaction monitoring, and compliance. The role offers foundational procurement exposure while assisting internal stakeholders and operations.

The position emphasizes accuracy, organization, and strong communication as you handle PO updates, vendor inquiries, and reporting tasks in a collaborative environment.