Procurement Administrator

Black & McDonald Limited; Kansas City (MO); On-site; USD 36,000 - 54,000; Full time

Job summary

Black & McDonald is seeking a Procurement Administrator to support the procurement function, handling vendor records, PO processing, transaction monitoring, and compliance. The role offers foundational procurement exposure while assisting internal stakeholders and operations.

The position emphasizes accuracy, organization, and strong communication as you handle PO updates, vendor inquiries, and reporting tasks in a collaborative environment.

Qualifications

• High School Diploma or equivalent.
• 0-2 years relevant accounting experience.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Knowledge of ERP systems and procurement applications.
• Strong customer service and stakeholder support skills.
• Strong organizational and record management skills.
• Strong communication and documentation skills.
• Ability to review transactions for accuracy and completeness.

Responsibilities

• Create and maintain purchase orders and supporting documentation.
• Process purchase order updates, revisions, and closures.
• Maintain vendor records and master data within company systems.
• Monitor open purchase orders and follow up on outstanding items.
• Respond to routine vendor and internal stakeholder inquiries.
• Assist with resolving purchase order, receiving, and invoice discrepancies.
• Coordinate with vendors and internal departments regarding procurement transactions.
• Greet guests and visitors in a professional and courteous manner.
• Screen, direct, and respond to incoming calls, emails, and general inquiries.
• Manage incoming and outgoing mail and courier shipments.
• Process and coordinate FedEx and other shipping requests.
• Monitor and replenish office supply inventory as required.
• Maintain a clean, organized, and professional reception area.
• Provide front desk coverage and administrative support from 12:00 PM to 5:30 PM.
• Prepare procurement reports and transaction tracking information.
• Support adherence to procurement policies, procedures, and approval requirements.
• Maintain accurate procurement records and supporting documentation.

Skills

Excel

MS Office

ERP systems

Customer service

Documentation

Communication

Detail-oriented

Teamwork

Education

High School Diploma or equivalent

Tools

Procurement software

ERP software

Job description

Career Opportunity

Procurement Administrator

BUILD YOUR CAREER AT BLACK & MCDONALD

Black & McDonald is an integrated, multi-trade service provider that safely delivers high quality construction, facilities management, and technical solutions. We are a family-owned and family-run company that employs thousands of highly skilled and talented professionals across North America. With nearly 100 years of diverse market experience, we are a forward-thinking organization with a strong track record of delivering operational excellence and customer-focused solutions that stand the test of time.

ABOUT THIS CAREER OPPORTUNITY

The Procurement Administrator supports the procurement function through the administration of vendor records, purchase order processing, transaction monitoring, reporting, and compliance activities. The role develops foundational procurement knowledge while providing support to internal stakeholders, vendors, and operational teams.

KEY RESPONSIBILITIES

• Procurement Administration
  • Create and maintain purchase orders and supporting documentation.
  • Process purchase order updates, revisions, and closures.
  • Maintain vendor records and master data within company systems.
  • Monitor open purchase orders and follow up on outstanding items.
• Vendor & Stakeholder Support
  • Respond to routine vendor and internal stakeholder inquiries.
  • Assist with resolving purchase order, receiving, and invoice discrepancies.
  • Coordinate with vendors and internal departments regarding procurement transactions.
• Administrative & Office Support
  • Greet guests and visitors in a professional and courteous manner.
  • Screen, direct, and respond to incoming calls, emails, and general inquiries.
  • Manage incoming and outgoing mail and courier shipments.
  • Process and coordinate FedEx and other shipping requests.
  • Monitor and replenish office supply inventory as required.
  • Maintain a clean, organized, and professional reception area.
  • Provide front desk coverage and administrative support from 12:00 PM to 5:30 PM.
• Reporting & Compliance
  • Prepare procurement reports and transaction tracking information.
  • Support adherence to procurement policies, procedures, and approval requirements.
  • Maintain accurate procurement records and supporting documentation.

COMPETENCY REQUIREMENTS

• Demonstrate foundational knowledge of procurement processes, purchasing controls, vendor management, and purchase order administration.
• Learn and apply company procurement policies, procedures, and systems.
• Identify discrepancies in purchasing transactions and supporting documentation.
• Build effective working relationships with vendors and internal stakeholders.
• Provide responsive support and professional customer service.
• Communicate procurement information clearly and professionally.
• Maintain accurate and complete purchasing records and documentation.
• Produce timely, accurate work with strong attention to detail.
• Demonstrate willingness to learn and improve procurement processes.
• Adapt to new systems and technologies effectively.

EDUCATION REQUIREMENTS

• High School Degree or equivalent

WORK EXPERIENCE REQUIREMENTS

• 0-2 years relevant accounting experience

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Knowledge of ERP systems and procurement applications.
• Strong customer service and stakeholder support skills.
• Strong organizational and record management skills.
• Strong communication and documentation skills.
• Ability to review transactions for accuracy and completeness.
• Ability to prioritize workload and manage multiple tasks in a deadline-driven environment.
• Demonstrated problem-solving skills with the ability to research and resolve routine discrepancies.
• Conscientious worker who can work independently or in a team setting with minimal supervision.

Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.

If you are an existing Black & McDonald employee, please notify your supervisor of your interest and intent to apply before applying.