Procurement Coordinator — Data-Driven, On-Time Delivery

MacDonald-Miller Facility Solutions; Seattle (WA); On-site; USD 71,635,000 - 85,962,000; Full time

Benefits offered by this job

Medical, dental, vision for employees

401k with company match

PTO and holidays

Wellness program

Job summary

MacDonald-Miller Facility Solutions, headquartered in Seattle, seeks a Procurement Coordinator to support procurement operations, manage purchase orders, and coordinate supplier activities. You will help ensure product availability and on-time delivery while tracking at-risk orders and resolving invoice discrepancies.

You will work with a collaborative team, grow into more responsibilities, and leverage Excel and Power BI for reporting and data management in a fast-paced construction environment.

Qualifications

• High school diploma or equivalent required; associate degree in Business, Supply Chain, or related field preferred.
• 1+ years of experience in procurement coordination, administrative support, or related role preferred.
• Strong proficiency in Microsoft Office; experience with Power BI or procurement systems is a plus.
• Effective verbal and written communication and strong organizational skills.

Responsibilities

• Ensure Product Availability and On-Time Delivery: Process assigned purchase orders, confirm availability, and manage timelines to secure on-time delivery.
• Proactively Expedite and Monitor At-Risk Orders: Identify orders needing expediting and communicate with suppliers to confirm status.
• Resolve Invoice Discrepancies: Work with Accounts Payable, suppliers, and internal stakeholders to resolve discrepancies.
• Coordinate Time-Sensitive Orders: Collaborate with internal stakeholders on urgent orders and document supplier updates.
• Generate Reports and Manage Data: Support procurement reporting and accurate data entry; maintain procurement documents.
• Drive Continuous Improvement: Suggest opportunities to improve workflows, reporting, and efficiency.

Skills

Communication

Organization

Initiative

Time management

Education

High school diploma or equivalent

Associate degree in Business or Supply Chain

Tools

Excel

Power BI

Job description

MacDonald-Miller Facility Solutions, headquartered in Seattle, seeks a Procurement Coordinator to support procurement operations, manage purchase orders, and coordinate supplier activities. You will help ensure product availability and on-time delivery while tracking at-risk orders and resolving invoice discrepancies.

You will work with a collaborative team, grow into more responsibilities, and leverage Excel and Power BI for reporting and data management in a fast-paced construction environment.