Procurement & Inventory Coordinator

Umatilla-Morrow Head Start, Inc; Hermiston (OR); On-site; USD 42,000 - 60,000; Full time

Job summary

Umatilla-Morrow Head Start, Inc. in Hermiston, Oregon seeks a procurement and operations coordinator to manage purchasing, inventory, travel, and administrative tasks across our centers.

The role supports compliant procurement, accurate data entry in accounting software, and strong vendor relationships to optimize costs. The position requires experience in purchasing, exceptional organizational skills, and proficiency with Microsoft Office.

Qualifications

• Experience in purchasing department.
• Strong organizational and analytical skills.
• Proficient in Microsoft Office and general office procedures.

Responsibilities

• Serve as the agency’s primary purchaser in alignment with the Agency Procurement Policy.
• Order and track agency supplies with accurate entry into the accounting software.
• Develop and maintain vendor relationships; secure quotes, negotiate rates, and obtain nonprofit pricing.
• Reconcile vendor invoices and resolve discrepancies or outstanding encumbrances.
• Maintain a semi‑annual cost comparison list to ensure competitive pricing.
• Inventory & Warehouse Coordination: Track inventories for all locations.
• Receive, account for, and distribute supplies and orders to centers.
• Monitor inventory levels to avoid shortages or overstock.
• Coordinate with warehouse staff on receiving, storage, and dispatch of goods.
• Maintain accurate inventory and storage records.
• Travel Coordination: Arrange staff travel, including lodging and airfare, for agency‑related trips.
• Provide reservation confirmations and assist with any related issues.
• Administrative Support: File and distribute finance materials accurately and on time.
• Perform other duties as assigned.
• General Staff Responsibilities: Participate in staff meetings, conferences, training sessions and workshops as assigned
• Demonstrate familiarity with employment policies, performance standards, work plan and objectives of Agency
• Maintain congenial and respectful relations with staff, children, families, and community
• Keep current and accurate records and file reports on time
• Maintain confidentiality in regards to staff and family information
• Maintain objectives and professional standards
• Improve self‑skills and education
• Fulfill role as mandated reporter as stated in Child Abuse and Neglect Policy
• Be present at work in order to provide consistency of services
• Be a contributory team member in a positive/productive manner
• Demonstrate commitment to mission, values, and policies in the performance of daily duties
• And or any other dutiesdeemednecessary by your supervisor
• Education Requirements: High School Diploma or equivalent with 5 years’ experience in an office setting or, AA degree with at least 2 years’ experience in an office setting
• Experience and Skills Requirements: Experience in purchasing department
• Excellent organizational and analytical skills as well as an ability to communicate effectively with staff.
• Experience in using Microsoft Office
• Understand general office procedures
• Knowledge of correct grammar and punctuation

Skills

Organizational skills

Analytical skills

Effective communication

Office procedures

English language proficiency

Education

High School Diploma or equivalent

Associate degree in office administration or related field

Tools

Microsoft Office

Job description

Umatilla-Morrow Head Start, Inc. in Hermiston, Oregon seeks a procurement and operations coordinator to manage purchasing, inventory, travel, and administrative tasks across our centers.

The role supports compliant procurement, accurate data entry in accounting software, and strong vendor relationships to optimize costs. The position requires experience in purchasing, exceptional organizational skills, and proficiency with Microsoft Office.