Procurement & Inventory Administrator

Compass Group, North America; Nashville (TN); On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

Instapay (early wage access)

Associate Shopping Program

Health and Wellness Program

Discount Marketplace

Employee Assistance Program

Job summary

Levy Sector, a Compass Group USA company, is seeking a Purchasing Administrator to support the Purchasing Department and warehouse teams at stadium venues. This role requires strong organizational skills and the ability to manage multiple priorities in a fast-paced environment.

You will process purchase orders and invoices, reconcile documentation, assist with inventory counts, maintain audit-ready records, and support accounts payable. Evening and weekend event coverage may be required.

Qualifications

• Minimum of two (2) years of administrative, coordinator, or supervisory experience in a fast-paced environment.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills, including the ability to maintain confidentiality and exercise discretion.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Ability to learn and effectively utilize company systems, including BirchStreet and other department-specific software.
• Knowledge of office administration practices, including records management, filing systems, and administrative processes.
• Ability to build and maintain positive working relationships across departments and levels of the organization.
• Ability to work a flexible schedule, including evenings, weekends, and holidays, as business needs and event schedules require.
• Previous experience supporting purchasing, inventory, warehouse, or supply chain operations preferred.

Responsibilities

• Process and receive purchase orders using company software to maintain accurate inventory records.
• Enter receiving information from invoices and reconcile documentation with corresponding purchase orders.
• Support monthly inventory counts and reconciliation activities.
• Maintain organized purchasing records and documentation for easy retrieval and audit readiness.
• Review and assist with departmental reporting, including Certificates of Insurance (COIs) and other required documentation.
• Support accounts payable functions by maintaining invoice records and monitoring payment processing.
• Assist with vendor statement reconciliations and related financial recordkeeping.
• Manage departmental files, correspondence, mail, reports, and other administrative records.
• Support dispatch operations during events by receiving calls and coordinating responses as needed.
• Perform other duties and special projects as assigned by management.

Skills

Two years administrative experience

Strong organizational skills

Excellent written and verbal comms

Confidentiality and discretion

Microsoft Office Suite

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

BirchStreet

Job description

Levy Sector, a Compass Group USA company, is seeking a Purchasing Administrator to support the Purchasing Department and warehouse teams at stadium venues. This role requires strong organizational skills and the ability to manage multiple priorities in a fast-paced environment.

You will process purchase orders and invoices, reconcile documentation, assist with inventory counts, maintain audit-ready records, and support accounts payable. Evening and weekend event coverage may be required.