Procurement Coordinator: Purchasing & Vendor Ops

River City Equipment Rental & Sales Inc; Franklin (TN); On-site; USD 42,000 - 62,000; Full time

Job summary

Empower Rental Group in Nashville, TN is seeking a Procurement Coordinator to support procurement and accounts payable across branches. You will manage purchase orders, vendor records, item data, and procurement documentation, while clearing blocked POs and resolving discrepancies to keep invoices moving.

This full-time role requires strong organization, communication, and ERP proficiency; experience with RentalMan, Sage, or Smart Equip is a plus.

Qualifications

• Associate’s or Bachelor’s degree in Supply Chain, Business Administration, or related field preferred.
• 1–3 years of procurement, purchasing, accounts payable coordination, or supply chain experience; equipment rental/construction/manufacturing a plus.
• Strong organization, follow-up, multitasking, and attention to detail.
• Clear written and verbal communication with vendors, branches, Accounts Payable, and operations.
• Proficiency in Microsoft Office (Excel, Word, Outlook); ERP and procurement-system experience preferred.
• Experience with RentalMan, Sage, Smart Equip, and related purchasing systems helpful.
• Ability to manage a high-volume blocked-PO workload, meet deadlines, and escalate issues as needed.

Responsibilities

• Maintain purchase orders, vendor records, item data, and procurement documentation; coordinate day-to-day purchasing across branches.
• Organize and clear blocked POs; investigate pricing, quantity, vendor setup, item master, receipt, and compliance discrepancies.
• Coordinate corrections with vendors, branches, operations, and finance; provide updated PO or vendor data to AP; follow items through completion.
• Monitor blocked PO causes and recommend data/process improvements to reduce delays.
• Prepare, process, update, and track purchase orders; monitor status and delivery schedules; resolve discrepancies with vendors.
• Maintain procurement records in ERP and procurement systems; follow capital PO actions; support RentalMan item master approvals; assist with Smart Equip.

Skills

Organization

Follow-up

Multitasking

Attention to detail

Vendor resolution

Written & verbal comms

MS Office (Excel/Word/Outlook)

ERP systems

RentalMan/Sage/Smart Equip

High-volume PO management

Problem solving

Education

Associate’s or Bachelor’s in Supply Chain/Business Admin

Tools

RentalMan

Sage

Smart Equip

ERP procurement system

Job description

Empower Rental Group in Nashville, TN is seeking a Procurement Coordinator to support procurement and accounts payable across branches. You will manage purchase orders, vendor records, item data, and procurement documentation, while clearing blocked POs and resolving discrepancies to keep invoices moving.

This full-time role requires strong organization, communication, and ERP proficiency; experience with RentalMan, Sage, or Smart Equip is a plus.