Procurement Coordinator II

Select Source International; Arlington Heights (PA); On-site; USD 38,572 - 44,083; Full time

Job summary

A leading medical equipment and pharmaceutical company is seeking a detail-oriented Procurement Coordinator II to support business operations. This role focuses on efficient procure-to-pay (P2P) processes, requiring strong organizational skills and proficiency in procurement systems like Ariba. The ideal candidate will generate requisitions, manage purchase orders, and ensure compliance with internal and external requirements. A Bachelor's degree and 3-5 years of related experience are essential. Competitive compensation ranges from $28 to $32 per hour.

Qualifications

• 3–5 years of relevant experience in procurement, finance, or a similar operational role.

Responsibilities

• Generate requisitions and manage purchase orders across all business lines.
• Review requisitions and documentation for accuracy and completeness.
• Manage PO lifecycle activities including approvals and extensions.
• Coordinate with stakeholders and vendors for P2P processes.
• Review invoices and resolve discrepancies with vendors.

Skills

Planning

Prioritization

Organizational skills

Written communication

Verbal communication

Interpersonal communication

Stakeholder management

Customer service mindset

Microsoft Excel

Education

Bachelor’s degree in Management, Accounting, Finance, Economics

Tools

Ariba

Microsoft Office

Job description

Role

We are seeking a detail‑oriented Procurement Coordinator II to support business operations with a strong focus on procure‑to‑pay (P2P) processes within Pharmaceutical Sciences (PharmSci). This role partners closely with Procurement, Finance, and PharmSci teams to ensure efficient, compliant, and end‑to‑end purchase order management. The ideal candidate is highly organized, thrives in a fast‑paced environment, and has hands‑on experience with procurement systems such as Ariba.

Key Responsibilities

• Generate requisitions and manage purchase orders (POs) across all PharmSci business lines
• Review requisitions and supporting documentation for accuracy and completeness
• Manage PO lifecycle activities including approvals, extensions, and closures
• Maintain and attach required documentation (quotes, Statements of Work, approvals)
• Coordinate with internal stakeholders (PharmSci, Procurement, Finance) and external vendors to ensure smooth P2P processes
• Assist with new vendor setup and maintenance in Ariba
• Review invoices, identify discrepancies, and collaborate with vendors and internal teams to resolve issues
• Monitor PO spend and proactively communicate under‑ or overspend risks to business owners
• Support operational reporting by collecting and tracking monthly metrics (approved, spent, savings, discrepancies, contractor costs)

Required Skills & Qualifications

• Strong planning, prioritization, and organizational skills
• Ability to manage multiple requests simultaneously and meet deadlines across global time zones
• Excellent written, verbal, and interpersonal communication skills
• Strong stakeholder management and customer service mindset
• Proficiency in Microsoft Office, especially Excel (pivot tables, reporting tools)
• Experience with Ariba Spend Management or similar procurement tools preferred

Education & Experience

• Bachelor’s degree in Management, Accounting, Finance, Economics, or a related field
• 3–5 years of relevant experience in procurement, finance, or a similar operational role

Seniority Level

Associate

Employment Type

Contract

Job Function

Purchasing and Supply Chain

Industries

Medical Equipment Manufacturing and Pharmaceutical Manufacturing

Select Source International provided pay range

Base pay range: $28.00/hr – $32.00/hr